Job Description

Role Overview

We are seeking a

smart, reliable, and highly organized Executive Secretary & Administrative Assistant

to support our executive leadership and ensure the smooth day-to-day functioning of our office.

The ideal candidate will be

proactive, professional, and discreet

, with strong communication skills and the ability to manage multiple priorities in a fast-paced, high-growth environment.

Key ResponsibilitiesExecutive Support

Manage the CEO's calendar, appointments, and daily schedule. Draft, review, and manage correspondence, emails, reports, and presentations. Take meeting minutes and ensure follow-up on action items. Assist in preparing board-level documents, investor presentations, and executive reports.

Administrative Coordination

Handle general office administration, including supplies, petty cash, and filing systems. Maintain confidential records, HR documentation, and regulatory files securely. Support employee onboarding (access setup, document collection, welcome kits). Manage courier dispatch, document logistics, and business correspondence professionally.

Operations & Office Management

Coordinate logistics for internal meetings, visitors, and corporate events. Manage travel arrangements, visa processing, hotel reservations, and itineraries. Oversee office maintenance and ensure a well-organized, professional workspace. Serve as a liaison between departments and external stakeholders.

Digital & Communication Tools

Proficient in

Google Workspace

(Docs, Sheets, Calendar, Gmail) and

Microsoft Office Suite

. Comfortable using task/project management tools, CRMs, and HRMS systems. Quick to adapt and learn new platforms (e.g., Prakroa, eSanad CRM, or other internal tools).

Qualifications & Requirements

Bachelor's degree in

Business Administration, Communications, or a related field

. Minimum

3 years of experience

supporting senior executives or C-level management. Strong command of

English

(Arabic is an advantage). Professional appearance, excellent interpersonal skills, and emotional intelligence. Prior experience in the

UAE

is preferred -- particularly in regulated industries (insurance, finance, or banking).

Desired Attributes

Discreet, trustworthy, and dependable. Energetic, polished, and solution-oriented with a strong "get things done" attitude. Excellent organizational and multitasking skills. Strong communication and stakeholder management capabilities. Detail-oriented with a high standard of accuracy and execution.

Why Join Us?

Be part of a

forward-thinking organization

shaping the future of digital insurance. Work directly with

visionary leadership

in a collaborative, dynamic environment. Gain exposure to

innovative technologies and industry-transforming projects

. Thrive in a

respectful, professional, and growth-oriented company culture

.

Experience Requirements

PA/Admin Support:

Minimum 2 years (Required)

CEO/GM/C-level Assistance:

Minimum 1 year (Required)

HR & UAE Labor Law Knowledge:

Minimum 1 year (Preferred)
Job Type: Full-time

Pay: AED2,000.00 - AED4,000.00 per month

Experience:

Do youExecutive Secretary or Administrative Assistant: 3 years (Required) supported a CEO, GM, or other C-level executive: 1 year (Required) calendar and meeting management for senior executives: 1 year (Required) official letters, reports, or presentations: 1 year (Required) * handling confidential documents and information: 1 year (Required)