Job Description

The Executive Secretary will develop and provide comprehensive organizational, administrative and programme support to the corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Key Responsibilities: \xe2\x99\xa6 Provide support to the Management in delivering strategic objectives. \xe2\x99\xa6 Provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence and prioritizing emails for the Management. \xe2\x99\xa6 Work closely with the Management and Senior Management Team through regular correspondence, arrange meetings and prepare briefing materials for the Management. \xe2\x99\xa6 Provide administrative support in the delivery of assignments and initiatives on behalf of the Management office as and when required. \xe2\x99\xa6 Ensure all correspondence and relevant materials are produced in a timely and accurate manner. \xe2\x99\xa6 Coordinate departmental reports and documentation for Management Team meetings and other meetings with outside partners (VIP\'s / Business Leaders etc.). \xe2\x99\xa6 Coordinate, attend and take minutes for the Management meetings and any other relevant meetings. \xe2\x99\xa6 Conduct research / analysis as directed by the Management. \xe2\x99\xa6 Produce reports as and when required. \xe2\x99\xa6 Follow up on action points from meetings. \xe2\x99\xa6 Provide administrative support in the follow up and completion of departmental work plans and in implementing organizational projects and programs. \xe2\x99\xa6 Other Responsibilities: a. Comply with all policies, procedures, legal and regulatory requirements. b. Be willing and able to travel locally and at short notice. c. Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs. d. To respect and work positively with colleagues in an equal opportunity and diverse environment. e. Any other duties commensurate with the accountability of the position. Required Skills: \xe2\x99\xa6 Minimum 3 years of Secretarial Experience in UAE. \xe2\x99\xa6 Ready to join immediate. \xe2\x99\xa6 Educated to degree level or equivalent. \xe2\x99\xa6 Experience of providing secretarial and administrative support for Senior Executives. \xe2\x99\xa6 Knowledge of key issues in local and international business. \xe2\x99\xa6 Outstanding English language skills with a flair for writing and editing articles. \xe2\x99\xa6 Good IT skills (MS-Office). \xe2\x99\xa6 Good interpersonal and communication skills. \xe2\x99\xa6 Highly organized. \xe2\x99\xa6 Ability to work under pressure to agreed deadlines and adapt to change. \xe2\x99\xa6 Able to handle multiple tasks and prioritize. \xe2\x99\xa6 Ability to produce minutes of meetings and draft / edit written documents and correspondence independently. \xe2\x99\xa6 Ability to retrieve information from relevant sources through research, including internet. \xe2\x99\xa6 Ability to handle confidential and sensitive material. \xe2\x99\xa6 Flexibility to work additional/out of hours as necessary to fulfill the requirements of the role and meet the business needs. \xe2\x99\xa6 Trustworthy with Impeccable Moral Standards. \xe2\x99\xa6 Commit to withhold the integrity and standards of the company. \xe2\x99\xa6 Professionalism in Appearance & Attitude. \xe2\x99\xa6 Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence. Job Types: Full-time, Permanent Salary: AED3,500.00 - AED4,500.00 per month COVID-19 considerations:
Wear a mask. Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• secretarial: 3 years (Preferred)

Language:

• English (Preferred)

License/Certification:

• Driving License (Preferred)

Willingness to travel:

• 50% (Preferred)

Application Deadline: 15/07/2023