Executive Secretary
Dubai, United Arab Emirates
Job Description
One of our client is looking for Executive Secretary/ Personal Assistant to their company. Position Title: Executive Secretary/ Personal Assistant to the MD Employment Type: Full Time Job Location: Dubai, UAE Summary of Job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day-to-day business activities/ dealings, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director\xe2\x80\x99s absence. :
All Candidates must be vaccinated and should wear a mask. Application Question(s):
- Manage Director\xe2\x80\x99s electronic diary, assessing priority of appointments and reallocation as necessary.
- Manage Director\xe2\x80\x99s travel arrangements (including visas/accommodation). Process Director\xe2\x80\x99s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain Director\xe2\x80\x99s office systems, including data management and filing.
- Maintain records of Director\xe2\x80\x99s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Assist Director in researching and following up with action on matters which fall within the Director\xe2\x80\x99s responsibility \xe2\x80\x93 chasing responses, triggering follow-up action. Produce documents, briefing papers, reports, and presentations for the Director.
- Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Trustees\xe2\x80\x99 and Sub-Committee meetings, including production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Preffered Male
- Approximately 30 years of Age required
- Bachelor\xe2\x80\x99s Degree in Business Administration / Educated to Degree Level or Equivalent
- At least 2 years\xe2\x80\x99 experience as a Personal Assistant at senior management level
- Minimum of 2 years\xe2\x80\x99 experience in Construction Industry
- Excellent in computer literacy (MS Office, Excel, PowerPoint)
- Proficiency with applications such as word, Excel, and PowerPoint
- Excellent organizational skills
- Excellent communication skills, both verbal and written
- Proven ability to work under pressure and to tight deadlines
- Bright, confident personality
- Flexible and mature approach with ability to work unsupervised Person Specification:
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external
- Ability to organise and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy.
- A flexible, pro-active approach to work including the ability to prioritise and re prioritise.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.
All Candidates must be vaccinated and should wear a mask. Application Question(s):
- How many years of experience do you have as Executive Secretary?
- Do you have experience as executive secretary in construction industry?
- What is your nationality?
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Job Detail
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Job IdJD1484544
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned