Job Description

:

We are seeking a highly professional and experienced

Executive Secretary

who is fluent in

Arabic, English, and French

, to support our

Top Management

with a wide range of administrative and executive tasks. The ideal candidate must demonstrate

discretion, excellent communication skills, and the ability to manage complex schedules and confidential matters

efficiently.

Key Responsibilities:

Provide comprehensive executive support to the

Top Management

ensuring high-level coordination and professional interaction across the organization. Manage

office and online meetings

, organize agendas, take accurate minutes, and follow up on assigned actions. Handle

sophisticated calendar management

and proactively prioritize inquiries, appointments, and requests. Manage all

incoming correspondence

, calls, emails, and ensure timely responses or escalations as needed. Draft and prepare business correspondence, letters, reports, and documents on behalf of the executives. Maintain

strict confidentiality

in all communications, especially private and sensitive company matters. Arrange

international and domestic travel

, including flights, visas, transportation, and accommodation. Oversee the

email communication

, especially highly confidential exchanges. Manage

filing systems

(physical and electronic) to ensure quick and efficient access to information. Coordinate and follow up on meetings, tasks, and projects as directed by top management. Support the overall

office environment and executive workflow

, helping streamline operations. Perform

additional tasks

or responsibilities as assigned by Top Management.

Requirements:

Languages:

Fluent in

Arabic

,

English

, and

French

(spoken and written). Minimum

5 years of experience

in a similar executive support role. Proficient in

Microsoft Office Suite

and virtual meeting platforms (Zoom, Teams, etc.). Excellent organizational, communication, and interpersonal skills. High level of discretion, confidentiality, and professionalism. Strong multitasking abilities and flexibility under pressure. Experience working in a

fast-paced

, multicultural corporate environment is a plus.
Job Type: Full-time

Application Question(s):

Do you have experience in managing office and online meetings?
Language:

Arabic (Required) English (Required) * French (Preferred)