Job Description

Job Title Executive Secretary

Description

• Position is based in Al Mirfa, Abu Dhabi (Western Region)
• Provide full administrative and secretarial support at a senior level to the Cluster Director of Operations on general administration, business development to ensure the smooth management of his day to day affairs, and most effective use of his time.
• Handle sensitive and complex issues in a professional and objective manner.
• Take initiative as appropriate especially in the Director's absence.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Manage Director's electronic diary, assessing priority of appointments and reallocation as necessary
• Manage Director's travel arrangements (including visas/accommodation).
• Maintain Director's office systems, including data management and filing.
• Maintain records of Director's contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist Director in researching and following up with action on matters which fall within the Director's responsibility - chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director

Job Type: Full-time Salary: AED4,500.00 - AED5,000.00 per month Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Hospitality: 5 years (Preferred)
• Secretary: 5 years (Required)
• Administrative: 5 years (Required)
• Guests Handling: 2 years (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Preferred)

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