PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an experienced Executive Personal Assistant who will provide a full range of secretarial and administrative support activities for the Chairman, inclusive of highly confidential and sensitive matters.
Key Responsibilities & Authorities

• Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
• Sorted emails to coordinate with President; take dictation if necessary and respond electronically as per his advice.
• Coordinate and/or report all office-related issues to President.
• Delegate task / give instructions to HODs and employees on behalf of the Founder/President/Founder of the Board. (via email or verbally)
• Responsible for maintaining corporate confidentiality
• Responsible to report any malfunctions/ anomalies and irregular activities to Top Management
• Receiving/Accommodating President guests/VIPs and/or visitors at all levels.
• Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
• Handles and screens incoming calls for the President (mobile and land line).
• Attend incoming internal calls (President).
• Attend and respond to queries of HODs and employees (via internal calls or email)
• Coordinate HR and Accounts related issues to President/Founder such as approvals for air tickets and hotel reservations and other relevant office issues.
• Handles petty cash fund (President Office) liquidation and monitor daily balance
• Keeps the Founder\xe2\x80\x99s diary schedule - business and personal meetings i.e. medical, bank meetings, etc
• Take/receive instructions from President/Founder regarding his personal matters (home, banks, medical and others).
• Bring Up File Updating and Follow Up.
• Constant update of database in order to maintain knowledge of all corporate & personal contacts (all contact information for the President/Founder - business & personal).
• Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for President/Founder of the Board (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
• Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
• Initiates corrective action when required.
• Support on drafting Job Offer and EC preparation specifically for sensitive and confidential post
• Receive general task assignment from Executive VP and execute accordingly.
• Represent Top Management during absence within the delegated capacity.
• Issue corrective actions once identified and approved.
• Issue official correspondence on behalf of the President/Founder when necessary.

Skills/Experience:

• Bachelor Degree graduate/MBA
• +5 years\xe2\x80\x99 experience working with senior management level
• Proficient in using MS office applications.
• Hold traits/ skills of data and info confidentiality and privacy.
• Experience in working with different cultures.
• preferably with accounting background

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Pipecare Group