Job Description

One of our prestigious clients is looking to hire a Executive Personal Assistant (PA), In the Oil & Gas Industry who will be responsible for but not limited to:

Job Summary

To provide high-level administrative support to our executives within the dynamic and fast-paced Oil and Gas industry. The ideal candidate will have 5 to 15 years of relevant experience, excellent organizational skills, and the ability to handle confidential information with discretion. This role requires a proactive and detail-oriented individual who can thrive in a challenging and demanding environment.

Responsibilities Manage and maintain executives' schedules, appointments, and travel arrangements. Act as the primary point of contact between executives and internal/external stakeholders. Prepare and organize meetings, conferences, and events; coordinate logistics and ensure all necessary materials are available. Draft, proofread, and edit correspondence, reports, and presentations on behalf of executives. Handle incoming and outgoing communication, including emails, phone calls, and other forms of correspondence. Prioritize and respond to inquiries on behalf of executives, ensuring timely and effective communication. Maintain a comprehensive and organized filing system for documents, records, and other relevant information. Conduct research and compile data as required by executives for decision-making purposes. Keep executives informed of important updates, deadlines, and priorities. Handle sensitive and confidential information with the utmost discretion and professionalism. Ensure compliance with company policies and industry regulations regarding data protection and confidentiality. Assist in coordinating and managing various projects, ensuring deadlines and objectives are met. Collaborate with different departments to gather information and facilitate seamless project execution. Track and reconcile expenses, ensuring accuracy and adherence to company policies. Anticipate and address potential issues before they arise, providing proactive solutions. Qualifications and Requirements: Bachelor's degree in business administration, management, or a related field. 5 - 15 years of experience as an Executive Personal Assistant, preferably within the Oil and Gas industry. Strong proficiency in office software (Microsoft Office suite, email management, etc.). Exceptional organizational and multitasking abilities. Excellent verbal and written communication skills. Proven ability to maintain confidentiality and handle sensitive information. Flexibility to adapt to changing priorities and work outside regular business hours if necessary.