To complete all the tasks/projects appointed by the Gulf Cluster Head on time
To organize all the internal and external meetings that the Gulf Cluster Head will attend and implement an open and continuous business flow
To follow up and to check the documents related with the Gulf Cluster Head and Middle East region
To complete all the preparations on time regarding the business trips (hotel reservations, flight ticket, and foreign Exchange
To follow up the private and business payments/expenses of the Gulf Cluster Head
To complete the approval procedure of the invoices, contracts and documents; to send the documents to the relevant parties on time
To follow up all the purchase order requests related with Enabling Team members and Gulf Cluster Head
To follow up the international business trip plans of the Gulf Cluster Head and other office employees and their approval forms
To support other Leaders in the office for administrative tasks as needed
To organize the hotel accommodations and transfer operations of the foreign guests and to organize the meetings and coordinate the agenda
To involve in business projects when required
To work in collaboration with the related teams regarding the Well-being and Ramadan gathering initiatives
To be main point of contact for Gulf Cluster offices and responsible for office maintenance with internal stakeholders
Prepare Holidays and internal communication
To act as a personal assistant to the Gulf Cluster Head and his family about their accommodation, health issues, personal trips etc
Who You Are
You hold a Bachelor\xe2\x80\x99s degree
You bring at least 5 years of Executive Assistant experience built in a multinational organization with high operating standards. Previous Assistant experience for an Expat Leader is highly desirable
You are proficient in MS Office applications and Power Point presentation
You are compliant and strict in keeping sensitive and personal information confidential
You are proactive, self-motivated, detail-oriented, willing to take responsibility, and are a good team player
You bring positive attitude, ability to multi task, curiosity, and willingness to learn
Excellent organizational skills and discipline for follow-up
Excellent time management and problem solving skills
Excellent communication skills and result orientation
You have excellent command of English language, both verbal and written
Ability to work in a multicultural environment
You are flexible and adaptive to change and a challenging environment
Who we are At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we\xe2\x80\x99ve become one of the world\xe2\x80\x99s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity. Roche is an Equal Opportunity Employer.
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