The Executive Management Assistant for the Chief Executive Officer (CEO) of the Middle East and Africa (MEA) cluster directly reports to the CEO for MEA and plays a key role in supporting all administrative aspects, including the handling of correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and other administrative tasks.

Responsibilities:

• Controls and manages diary and associated logistics for the MEA CEO and CAO.
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
• Prepares and collates relevant paperwork before meetings.
• Assists with creation/modification of presentations, spreadsheets, and other various documents.
• Coordinates travel arrangements for MEA CEO and CAO, including flights, Covid requirements, visas, transportation and hotels. Prepares and distributes materials for travel and works closely with the Chief of Staff office on all aspects of scheduling.
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Orders supplies and processes invoices through Procure to Pay system.
• Processes and follows up on virtual requests (typically permission and technology access or support requests).
• Assists in ad-hoc reports and special projects, as needed.
• Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the MEA CEO\xe2\x80\x99s attention.
• Provides additional support as/when required to visiting EMEA CEO and Citigroup CEO.
• Works closely with the MEA Chief of Staff on the coordination of initiatives, MEA CEO\xe2\x80\x99s country visits and senior visits to MEA, especially the UAE.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm\'s reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behaviour, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications and skills:

• Flexible, energetic and resourceful, able to tackle a busy workload on a daily basis
• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Significant senior level executive admin experience at the C-Level support
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented
• Excellent organizational skills and ability to work proactively without close supervision
• Dynamic team player, able to operate in close partnership with the CEO\xe2\x80\x99s Chief of Staff team.

Education:

• Bachelor\'s/University degree or equivalent experience.
• Minimum of 5 years\xe2\x80\x99 experience working at a senior Executive Assistant level.

Job Family Group: Business Strategy, Management & Administration



Job Family: Administrative Support



Time Type: Full time



Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Citigroup Inc. and its subsidiaries ("Citi\xe2\x80\x9d) invite all qualified interested applicants to apply for career opportunities. If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review .

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