Job Description

Job Summary

Executive Assistant to the Chief Executive Officer (CEO) / Managing Director (MD)

Experience- 8+ Years

Important Note

Local Candidates Preferred:

Preference will be given to candidates currently residing in the Dubai/UAE region or those with immediate availability to relocate, ensuring a streamlined onboarding process and local market familiarity.

Diversity Focus:

We are actively committed to fostering a diverse and inclusive environment. The hiring team is specifically instructed to prioritize candidates who contribute to the diversity of our executive staff and align with our global values of inclusion.

JD

This pioneering, rapidly scaling

Global HealthTech

company is dedicated to transforming cancer care through cutting-edge

AI-powered data science

. We are building one of the world's largest non-Caucasian oncology datasets to improve precision medicine and patient access in emerging markets.

We are seeking a highly sophisticated, proactive, and discreet

Executive Assistant

to serve as the operational backbone for our CEO/MD in our

United Arab Emirates

. This is a high-impact, mission-critical role for an individual who thrives in a fast-paced, complex, and international environment. The ideal candidate will be an experienced EA/Chief of Staff-hybrid with a proven track record of supporting C-Suite executives in the

Pharmaceutical, Life Sciences, or High-Growth Technology

sectors, demonstrating fluency in industry terminology, exceptional business acumen, and impeccable judgment.

2. Key ResponsibilitiesA. Executive Support & Calendar Management

Manage a dynamic and complex global calendar across multiple time zones (UAE, US, Asia), strategically prioritizing internal and external commitments to maximize the executive's productivity. Anticipate, plan, and execute intricate international and domestic travel logistics, including visas, transportation, accommodations, and detailed itineraries. Serve as the primary gatekeeper, screening and prioritizing all incoming communications (emails, calls, correspondence) and proactively drafting responses on behalf of the executive when appropriate.
B. Strategic & Operational Partnership

Act as a trusted liaison and extension of the CEO/MD, facilitating communication between the executive, Board members, investors (Venture Capital/Private Equity), senior leadership (CFO, CTO, VPs), and external partners (major pharmaceutical companies, hospital networks). Prepare comprehensive briefing materials, meeting agendas, and pre-reads for all engagements, ensuring the executive is thoroughly prepared. Track and manage critical follow-up action items from key meetings, ensuring accountability and timely completion across the leadership team. Manage personal administrative affairs for the executive as required to ensure seamless professional focus.
C. Board, Investor, and Documentation Management

Coordinate the end-to-end logistics for Board of Directors meetings, investor updates, and quarterly business reviews, including scheduling, venue booking, and distribution of highly confidential board packs and financial documents. Prepare, edit, and format high-stakes business documents, presentations (PowerPoint/Google Slides), reports, and memos with exceptional attention to detail and a professional standard suitable for investor review. Maintain the highest level of confidentiality and discretion when handling sensitive corporate, clinical data, and personnel information.
D. Office & Culture Coordination

Manage expense reports and reconciliation, often involving complex international currencies and corporate policies. Assist with the coordination of high-profile company events, conferences, and executive team off-sites in Dubai and globally.
3. Required Qualifications & Experience

Education:

Bachelor's degree in Business Administration, Life Sciences, Health Management, or a related field is preferred.

Experience:

A minimum of 7 years of progressive experience providing direct, dedicated support to a C-Level Executive (CEO, MD, or President) in a fast-paced, global organization.

Industry Focus (Mandatory):

Proven experience (5+ years preferred) within the

Pharmaceutical, Biotechnology, HealthTech, or a high-growth Artificial Intelligence/SaaS technology company

. Familiarity with clinical trials, RWE (Real-World Evidence), or oncology is a significant asset.

Location:

Proven ability to work in a high-demand regional hub like Dubai, managing international stakeholders and complex travel.

Technical Proficiency:

Expert-level proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint) and modern productivity tools (e.g., Google Workspace, collaboration platforms).

Language:

Excellent command of written and spoken English is essential. Fluency in a second language (e.g., Arabic, Hindi/Urdu, or a European language) is a distinct advantage.
4. Skills and Attributes

Unquestionable Discretion & Integrity:

Demonstrated ability to manage sensitive, confidential, and proprietary information with absolute trust and professionalism.

Proactivity & Foresight:

Exceptional ability to anticipate needs, resolve issues before they escalate, and think several steps ahead of the executive.

Organizational Mastery:

Superior organizational skills, meticulous attention to detail, and the ability to manage competing priorities simultaneously under pressure.

Executive Presence:

Professional demeanor, high emotional intelligence (EQ), and the ability to represent the CEO/MD credibly and effectively to internal and external stakeholders.

Project Management:

Proven ability to manage small projects or track cross-functional initiatives independently.
Job Type: Full-time

Pay: AED8,500.00 - AED20,000.00 per month

Application Question(s):

As a EA required experience in the hospital or pharma sector or technology companies
Experience:

* Executive Assistant to CEO: 8 years (Required)