Job Description

1. JOB PURPOSE

The job holder will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, and provides executive support in a one-on-one working relationship. She also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects.

2. RESPONSIBILITIES AND DUTIES

Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

Acting as the point of contact among executives, employees, clients and other external partners

Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.

Sustain a daily calendar of meetings and events.

Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

Arrange travel and accommodations for executives. Prepare expense reports.

Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

Excellent communication and time management skills; proven ability to meet deadlines.

Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

Manage the Executive's contacts

Assist in preparing and managing presentations and decks.

Be responsive to emails/texts/phone calls, with contact outside normal business hours

Welcome the Executive's guests by greeting them, in person or on the phone; answering or directing inquiries.

Use discretion, confidentiality, and good judgment to handle C-Level matters.

Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.

Complete adhoc projects as assigned - such as personal events and/or family needs.

Organize complex calendars and schedules; resolving any scheduling issue

3. KNOWLEDGE, SKILLS AND EXPERIENCE

Bachelor's degree required

Minimum 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Ability to communicate effectively and professionally.

Flexible hours as dictated by the needs of business for projects and meetings.

Experience working with reputable companies in the UAE (preferably in the financial/insurance/ healthcare sector)

Assertive, Proactive and able to meet deadlines and communicate effectively.

Outstanding organizational and time management skills

Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)

Excellent verbal and written English & Arabic communications skills

Discretion and confidentiality

PA diploma or certification is a plus

Preferred Attributes;

Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

Commitment to excellence - perform duties at the highest level possible on a consistent basis.

Excellent communicator - able to interact with people of all levels in a confident, professional manner.

Demonstrate ability and temperament to work with sensitive information.

Team player - have team-oriented experience and approach.

Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

Ability to think outside of the box with a sense of urgency.

Job Type: Full-time

Pay: AED12,000.00 - AED15,000.00 per month

Experience:

Administrative: 1 year (Preferred) Executive secretary: 1 year (Preferred)
Language:

* English (Preferred)