Job Description

We are seeking a highly organized, proactive, and resourceful

Executive Assistant

to support our CEO in managing daily operations, strategic priorities, and confidential matters. The ideal candidate will possess

exceptional English communication skills

, strong business acumen, and proven experience in managing complex tasks with precision and discretion.

This role demands excellent interpersonal skills, the ability to anticipate needs, and the discipline to execute multiple priorities efficiently in a fast-paced, high-stakes environment.

Key Responsibilities1. Executive Support

Manage the CEO's

calendar, appointments, and travel

with accuracy and foresight. Screen, prioritize, and respond to

emails, calls, and correspondence

on behalf of the CEO. Prepare

briefing notes, presentations, and reports

for internal and external meetings.

2. Communication & Liaison

Draft and proofread high-quality business correspondence, proposals, and official communications. Serve as the primary

point of contact

between the CEO's office and internal/external stakeholders. Maintain confidentiality and professionalism in handling sensitive information.

3. Task & Project Management

Track and follow up on

CEO's action items

, ensuring timely completion. Coordinate cross-departmental tasks, ensuring alignment with CEO's directives. Monitor deadlines, commitments, and deliverables, proactively flagging risks or delays.

4. Meeting Coordination

Organize, prepare agendas, and record minutes for high-level meetings. Ensure the CEO is well-prepared for all engagements with required materials and insights.

5. Strategic Assistance

Conduct research, analyze information, and provide concise

executive summaries

for decision-making. Support special projects and initiatives as assigned by the CEO.

Qualifications & Experience

Education:

Bachelor's or Master's degree in Business Administration, Communications, or related field.

Experience:

Minimum

5+ years

as an Executive Assistant, preferably supporting C-level executives.

Language Skills:

Exceptional

written and spoken English

; proficiency in additional languages is an advantage.

Technical Skills:

Advanced MS Office (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (e.g., MS Teams, Zoom, Slack, Odoo).

Key Competencies

Outstanding Communication:

Clear, concise, and persuasive in both written and verbal communication.

Organizational Excellence:

Ability to prioritize and manage multiple tasks under tight deadlines.

Discretion & Integrity:

Handles sensitive matters with the utmost confidentiality.

Problem-Solving:

Anticipates needs and develops proactive solutions.

Professional Presence:

Polished, diplomatic, and confident in high-level interactions.
Job Type: Full-time

Pay: From AED1.00 per month