Job Description

Position Summary:

The Executive Assistant will provide high-level administrative, organizational, and strategic support to the CEO of the holding company. This role demands confidentiality, initiative, strong communication, and a proactive approach to managing priorities, scheduling, protocol, and internal and external coordination.

Key Responsibilities:

Executive Support

Manage CEO's calendar, including meetings, events, and travel. Prepare agendas, reports, briefing materials, and minutes for internal and external meetings. Screen, prioritize, and manage all forms of communication (calls, emails, documents).
Travel & Logistics

Coordinate local and international travel, including flights, hotels, visas, and itineraries. Handle expense reports, reimbursements, and executive logistics.
Office & Stakeholder Management

Liaise with internal departments and external partners on behalf of the CEO. Assist in organizing board meetings, investor calls, and executive sessions. Maintain a professional and organized filing system for strategic and confidential documents.
Strategic & Project Assistance

Support CEO with tracking of high-priority projects, deadlines, and KPIs. Draft executive summaries, memos, and follow-up correspondence. Conduct light research, prepare presentations, and assist with reporting for CEO-level initiatives.

Confidentiality & Gatekeeping

Uphold absolute confidentiality in all matters, including strategic decisions and private communications. Act as gatekeeper to protect the CEO's time, priorities, and discretion.

Protocol Management

Manage

official protocol

related to executive engagements, including formal meetings, business delegations, and receptions. Prepare and brief the CEO before all high-level meetings, including

government

,

royal family

, and

international partner

engagements. Ensure

appropriate etiquette

is followed during all formal visits, both local and abroad. Coordinate with external organizers for

VIP seating, security clearance, protocol gifts, formal dress code

, and cultural sensitivities. Draft and review official correspondence (in Arabic and English) for embassies, government entities, and strategic partners. Maintain a detailed record of diplomatic and business engagements, follow-ups, and protocol precedence.

Qualifications:

UAE Nationals

or candidates with

strong understanding of local business culture

. Arabic speakers (Levantine or Gulf dialects preferred) Bachelor's degree in Business Administration or related field Male candidates comfortable with protocol and executive travel Minimum 5 years experience supporting a C-Level Executive Proficient in MS Office Suite, especially PowerPoint, Outlook, and Excel Fluent in Arabic and English (spoken & written) Excellent organizational, multitasking, and interpersonal skills High discretion, integrity, and professionalism

Preferred Attributes:

Experience in holding companies or diversified business groups Familiarity with board protocol, VIP coordination, and cross-cultural formalities Strong sense of urgency, attention to detail, and anticipation of executive needs
Job Type: Full-time

Pay: AED8,000.00 - AED12,000.00 per month

Education:

Bachelor's (Required)
Experience:

supporting a C-Level Executive: 5 years (Required)
Language:

Arabic (Required) English (Required)
License/Certification:

UAE driving license (Required)
Location:

Abu Dhabi (Required)
Application Deadline: 18/06/2025