Job Description

About the Role:

Property Shop Investment Abu Dhabi is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to our Chief Executive Officer (CEO). This pivotal role requires exceptional communication and interpersonal skills, the ability to handle confidential information with discretion, and a proven track record of effectively managing complex schedules and priorities in a fast-paced environment. The ideal candidate will be a resourceful problem-solver, a polished professional, and a trusted partner to the CEO, contributing significantly to the overall efficiency and effectiveness of the executive office.

Responsibilities:

Calendar Management:

Proactively manage the CEO's complex and frequently changing calendar, including scheduling meetings, appointments, and travel arrangements across different time zones. Anticipate conflicts and ensure efficient time utilization.

Communication Liaison:

Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, investors, partners, and employees. Screen and prioritize incoming communications (phone calls, emails, correspondence), drafting responses and ensuring timely follow-up.

Meeting Support:

Prepare agendas, presentations, and meeting materials. Attend meetings, take accurate minutes, and track action items, ensuring timely completion.

Travel Arrangements:

Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, visas, and preparing detailed itineraries.

Document Preparation:

Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail. Maintain organized electronic and physical filing systems.

Expense Management:

Process and reconcile the CEO's expense reports accurately and in a timely manner.

Project Coordination:

Assist with special projects and initiatives as assigned by the CEO, including research, data gathering, and follow-up.

Gatekeeper and Relationship Management:

Build and maintain strong working relationships with internal teams and external partners. Act as a gatekeeper, ensuring the CEO's time is focused on strategic priorities.

Confidentiality:

Handle sensitive and confidential information with the utmost discretion and professionalism.

Office Management:

Oversee the smooth functioning of the executive office, ensuring adequate supplies and efficient processes.

Personal Assistance (as required):

Provide occasional personal assistance to the CEO, such as managing personal appointments or errands, while maintaining professional boundaries.

Qualifications:

Bachelor's degree in Business Administration or a related field preferred. Minimum of 2 years of experience as an Executive Assistant supporting senior-level executives, preferably within the real estate industry. Exceptional organizational, time management, and prioritization skills with a proven ability to manage multiple tasks simultaneously and meet deadlines. Excellent written and verbal communication skills in English. Proficiency in Arabic is an advantage. Strong interpersonal skills and the ability to interact professionally and diplomatically with individuals at all levels. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and other relevant technology is a plus. Demonstrated ability to exercise sound judgment and discretion in handling confidential information. Proactive and resourceful with a strong problem-solving aptitude. Ability to work independently and as part of a team. A high level of professionalism, integrity, and a positive attitude. Valid UAE driver's license is an advantage.

To Apply:

Interested candidates are invited to submit their CV to jalal.s@psinv.net

with the subject line "Executive Assistant to the CEO Application."

We look forward to hearing from you.

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Job Type: Full-time