Position Summary:

The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office.

Scope and Responsibilities:

• PA/Secretarial support to the Senior Managing Director(s)
• Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc...) through the application and the local travel agent
• Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
• Extensive diary management
• Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
• Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)
• Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
• Maintain visa and immigration documents for SMDs, spouses, and children (if applicable)
• Assist with office related matters, functions
• Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)
• Upload medical claim forms in the respective SMD\xe2\x80\x99s profile for reimbursement.

Assist with office-related matters, overall administrative assistance, including PA cover

Experience and Skills:

• Minimum three years PA experience
• Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure
• Microsoft office application knowledge (Word, Excel, PowerPoint)
• Relevant university degree, preferably Business Administration (BS or similar)
• Excellent professional written and verbal communication in English
• Ability to interact with other members of the business as well as external parties
• Must be able to multi-task effectively
• Ability to cope with aggressive deadlines and work under pressure
• Understand and manage multiple time zones

Personal Attributes:

Highly organised and meticulous

Flexible to accommodate urgent out of hours requests

Proactive, dedicated to meeting deadlines and able to manage stress

Resourceful and willing to actively develop knowledge of the business

Smart appearance, well-presented and professional

Possesses a mature demeanor and positive attitude, as well as discretion and sensitivity when dealing with the SMDs

Possesses cultural awareness and sensitivity

Willingness to commit to and align with company culture and values

#LI-SS1

Additional Information

• Job Family/Level: Administrative Operations Level 2
• Citizenship Status Accepted: Not Applicable
• Exempt or Non-Exempt?: Non-Exempt
• Citizenship Status: Not Applicable

Compensation

FTI Consulting