Position Summary:

The Executive Assistant (EA) primary role is to support the SMD leadership group and/or senior team members, as listed below, and to assist the Corporate Services team in the smooth running of the office.

Scope and Responsibilities:

• PA/Secretarial support to the Senior Managing Director(s)
• Manage all business travel logistics (air tickets, hotels, transfers, redemptions, frequent flyer cards etc...) through the application and the local travel agent
• Ensure all necessary arrangements are completed for meetings, whether internal or with external clients
• Extensive diary management
• Manage preparation, submission and tracking of expenses through the platform and accurate matter code (billable to client) is included in each expense
• Input hours (billable and nonbillable) in time recording application (hours must be logged by end of the month)
• Maintain current and accurate documentation pertaining to family personal documentation, such as passports, permits, academic certificates and birth/marriage certificates
• Maintain Visa and immigration documents for SMDs, spouses, and children (if applicable)
• Assist with office related matters, functions
• Use of internal platforms and programs and become an SME on each (Salesforce, Chrome River, Carpe Diem)
• Upload medical claim forms in the respective SMD\xe2\x80\x99s profile for reimbursement.
• Assist with office-related matters, overall administrative assistance, including PA cover

Experience and Skills:

• Minimum three years PA experience
• Previous experience in a professional services environment, preferably telecommunications or financial services; ideally with a multi-national company with international exposure
• Microsoft office application knowledge (Word, Excel, PowerPoint)
• Relevant university degree, preferably Business Administration (BS or similar)
• Excellent professional written and verbal communication in English
• Ability to interact with other members of the business as well as external parties
• Must be able to multi-task effectively
• Ability to cope with aggressive deadlines and work under pressure
• Understand and manage multiple time zones

Personal Attributes:

• Highly organised and meticulous
• Flexible to accommodate urgent out of hours requests
• Proactive, dedicated to meeting deadlines and able to manage stress
• Resourceful and willing to actively develop knowledge of the business
• Smart appearance, well-presented and professional

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Additional Information

• Job Family/Level: Administrative Operations Level 2
• Citizenship Status Accepted: Not Applicable
• Exempt or Non-Exempt?: Non-Exempt
• Citizenship Status: Not Applicable

Compensation

FTI Consulting