Job Description

Position Title:

Executive Assistant / Secretary - Signage & Outdoor Media

Industry:

Signage & Outdoor Media Advertising

Location:

Sharjah, UAE

Employment Type:

Full-Time

Job Overview:

Emirates Talent Solution is seeking a proactive and well-organized

Executive Assistant / Secretary

to support senior leadership at a prominent signage and outdoor media company in Sharjah. The ideal candidate will be detail-oriented, possess strong administrative capabilities, and thrive in a dynamic, fast-paced work environment.

Key Responsibilities:

Executive & Administrative Support

Manage calendars, meetings, and daily schedules for senior executives Draft, edit, and format reports, presentations, and business correspondence Maintain well-structured filing systems and handle confidential records

Communication & Coordination

Act as a point of contact between the executive team and internal/external parties Arrange travel logistics including flights, accommodations, and itineraries Ensure effective communication flow across departments

Meetings & Events

Plan and organize meetings, conferences, and company events Prepare agendas, record meeting minutes, and follow up on action items Coordinate all necessary materials and logistics ahead of events

Confidentiality & Discretion

Handle sensitive information with the utmost professionalism Maintain confidentiality and safeguard company documents and data

Office & HR Support

Manage office supplies and oversee administrative routines Support HR with onboarding processes, documentation, and general coordination

Requirements:

Bachelor's degree in Business Administration, Secretarial Studies, or a related field 5-7 years of proven experience in an executive support or secretarial role Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Excellent verbal and written communication skills in English (Arabic is a plus) Ability to multitask, prioritize, and work independently with minimal supervision High level of accuracy, confidentiality, and professionalism Prior experience in the signage or outdoor media industry is a strong advantage
Job Type: Full-time

Ability to commute/relocate:

Sharjah: Reliably commute or planning to relocate before starting work (Required)
Experience:

Executive Secretary: 5 years (Required)
Language:

Urdu/Hindi (Required) * English (Required)