Executive Assistant
Abu Dhabi, United Arab Emirates
Job Description
- Supports Senior Management with organisation and administrative tasks acting as a professional first point of contact for all internal and external stakeholders, employees at the HQ, SLT, Principals, Principal PAs, and board members.
- Senior Management's diary management entails scheduling internal and external meetings, conducting research, gathering and presenting relevant information to stakeholders, recording minutes and following up on operational meetings.
- For internal and external communication, develops and offers professional formatting support for documents, including memos, letters, emails, presentations, and reports.
- Maintaining Senior Management's Outlook contact information, email lists, organisational charts, and other administrative systems while preparing reports, briefing packets, and correspondence.
- Coordinate and manage travel-related requests, including flights, ground travel, accommodations, visas, agendas, and itineraries.
- Organises and supports company/HQ events, including off site meetings, executive team events, stakeholder events, and other special events and plans and prepares monthly headquarters update meetings, including refreshments.
- Assist the Senior Management with managing expense claims and managing their office budget as needed; coordinate and prepare materials for board and subcommittee meetings.
- In accordance with corporate policies and procedures, maintain information recording and storage systems.
- Ensure effective and successful interaction between senior management and the reporting management to encourage, control, and direct executives to conduct operations efficiently.
- Professionally manage confidential corporate matters and undertake additional tasks as directed by senior management.
The Successful Applicant
- Bachelor's Degree is a must.
- Minimum of five years' experience in a similar role supporting C-level executives.
- Well-organized, efficient, and self-assured team player, capable of acting on their initiative and anticipating issues and solutions.
- Self-starter who is proactive and can multitask, meet deadlines, and take responsibility for assigned duties.
- Knowledge of the Microsoft Office Suite, including Word, Excel, Powerpoint, and Outlook
- Excellent communication skills in English. The Arabic language is a plus.
What's on Offer
An exciting opportunity for career progression where the successful candidate for this role will be offered a competitive monthly salary. Additionally, the candidate will receive Annual Flight Tickets, Medical insurance and a Bonus.
Contact
Nadine Noaman
Quote job ref
JN-072022-5689997
Job summary
Sector
Secretarial
Subsector
Executive Assistant
Industry
Not For Profit
Location
Abu Dhabi
Contract type
Permanent
Consultant name
Nadine Noaman
Job reference
JN-072022-5689997
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Job Detail
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Job IdJD1427504
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned