Executive Administrative Assistant (uae National)
Abu Dhabi, United Arab Emirates
Job Description
Key Responsibilities:
Your Background:
These points have been carefully considered as being essential for the role. Your background must accurately reflect all of these for your application to be considered
Desirables:
- Strong ability to manage and handle hectic calendar, organizing meetings across product groups, regions internally and with external clients.
- Operate with a sense of urgency & accountability with strong attention to details as you will be responsible for preparing and submitting expenses reports/AMEX reports for all employees in Abu Dhabi through concur
- Maintaining familiarity with policies as you will be responsible for 3rd party invoice payments.
- Maintaining close partnership with Dubai support functions team for Abu Dhabi rep office related matters.
- Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude.
- Proactively maintains bankers schedule by planning and scheduling appointments, periodic management meetings, teleconferences.
- Strong inter-personal and partnership skills i.e. develop relationships with clients, bankers, product partner.
- Strong written and verbal communication skills.
- Telephone coverage and excellent telephone etiquette.
- Proven tact and good judgment in confidential situations.
- Ability to work independently as well as part of a team to ensure that the needs of the business are always met.
- Help in preparation of client meetings follow-up documents such as letter writing, call reports, presentations
- Understanding and demonstrating good problem-solving skills.
- Organising extensive domestic and international travel.
- Assist with special events planning and related logistics activities as needed.
- Keep contacts and client lists current.
- Maintaining familiarity with all policy and technology updates.
- Responsible to undertake adhoc tasks related to the smooth running of the office.
Your Background:
These points have been carefully considered as being essential for the role. Your background must accurately reflect all of these for your application to be considered
- Strong time management, good prioritization, team player.
- Tact and good judgment in confidential situations and the ability to interact with senior management.
- Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
- Proven ability to juggle multiple tasks, strong memory, quick mind and work style and ability to focus and conduct business with minimal errors/misses.
- Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings).
- Strong PC skills, proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Concur.
- Enthusiastic, self-motivated, effective under pressure, and flexible.
- Solid organizational and time management skills.
- Knowledge of Spreadsheet Tools and Data Management Tools.
- Understanding of global organizational structure.
- Knowledge of Compliance protocols.
Desirables:
- Strong Excel skills
- Experience in working in a Banking or Financial services environment
- Applicant must be a UAE national
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Job Detail
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Job IdJD1455074
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned