Job Description

Event Sales and Admin Coordinator

Responsibilities:

Serve as a key administrative support for event coordination, ensuring smooth operation of all logistical aspects. Provide sales assistance by preparing necessary permits, coordinating with vendors, and confirming event requirements to ensure seamless event execution and follow-up. Oversee supplier registrations and manage company profiles across various platforms and portals, ensuring compliance and up-to-date information. Support the sales and operations team in preparing documentation, reports, presentations, and event-specific materials. Facilitate effective internal and external communications, including drafting quotations, emails, day-to-day sales update reports, email proposals, and presentations for clients. Assist with event marketing tasks, including email marketing campaigns and CRM updates, ensuring proper documentation and tracking through Zoho CRM or similar systems. Contribute to pre-event administrative support, documents, evaluations and ensuring the proper dismantling or event setups. Perform general administrative duties, including record-keeping, managing supplies, and maintaining organized event documentation.

Requirements:

Bachelor's degree in Business Administration, Marketing, or a related field. Minimum of 2 years of experience in an administrative or marketing role within the UAE, preferably in the events or hospitality sector. Proficient in English, with strong written and verbal communication skills; able to draft clear, professional emails and documentation. Strong command of Microsoft Office Suite, particularly Excel and PowerPoint, to prepare presentations, track budgets, and manage schedules. Experience with CRM platforms, with Zoho CRM experience being an advantage. Knowledge of email marketing practices; experience is beneficial. High level of attention to detail, organization, and problem-solving skills, with the flexibility to adapt to changing event demands. Ability to work extended hours when required, especially during peak event seasons.

Key Role:

Event Coordination and Administrative Support

: Provide essential administrative support for event logistics, manage supplier registrations, ensure compliance, and facilitate communication between vendors, clients, and sales teams.

Sales, Marketing, and Documentation Assistance

: Assist with permit preparation, event requirements confirmation, and draft proposals and quotations in Zoho. Support marketing efforts, including email campaigns and Zoho CRM updates.

Post-Event Evaluation and General Administrative Duties

: Contribute to event evaluations, ensure quality set up or dismantling, and manage administrative tasks such as Sales day-to-day record-keeping, supplies management, and organizing event documentation.

Requirements:

Education and Experience

: Bachelor's degree in Business Administration, Marketing, or related field, with at least 2 years of administrative or marketing experience in the UAE, preferably in events.

Skills and Knowledge

: Proficient in English communication, Microsoft Office (Excel, PowerPoint), and CRM platforms (Zoho preferred). Knowledge of email marketing practices is a plus.

Attributes

: Strong attention to detail, problem-solving skills, adaptability to changing demands, and availability to work extended hours during peak event timings.
Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

Sharjah: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Do you have at least 2 years of experience in an Event administrative or marketing role in the UAE? Do you have experience with CRM platforms? If so, have you used Zoho CRM before? Are you experienced in drafting professional emails, quotations, and presentations for client communications? Are you able to work extended hours, especially during peak event times? Do you have strong organizational and problem-solving skills, with a keen attention to detail? and work under time pressure?
Willingness to travel:

* 100% (Required)