Job Description

About the Role

We are seeking a highly organised and proactive

Event Organizer Assistant

to support the preparation and execution of an international flagship event bringing together governments, academia, industry leaders, and innovators in emerging technologies.

This role is a

hands-on operational position

, working directly with the Summit's senior leadership and core organising team. The selected candidate will play a critical role in ensuring coordination, follow-up, and operational excellence across all aspects of the event.

This position is ideal for a candidate who thrives in fast-paced environments, demonstrates strong attention to detail, and is comfortable working across multiple stakeholders under tight timelines.

Key Responsibilities

Event Operations and Coordination

Support day-to-day organisation Assist with timelines, task tracking, and coordination across internal teams and external partners. Follow up with sponsors, exhibitors, suppliers, and service providers. Support logistical planning including meetings, agendas, registrations, and on-site requirements.

Administrative and Executive Support

Act as direct assistant to the event lead for operational follow-up and coordination. Prepare summaries, action lists, and basic documentation. Manage emails, scheduling, reminders, and confirmations related to the Summit. Ensure information is accurate, structured, and communicated clearly.

Stakeholder and Partner Support

Assist with coordination. Support the preparation of briefing documents and operational notes. Help ensure smooth communication before and during the event.

On-Site Event Support

Be present on-site during the event period to support operations. Assist with registration flow, speaker coordination, and real-time issue resolution. Support coordination with technical teams, venue staff, and service providers.
Required Profile

Experience

Previous experience in event coordination, event management, or project assistance is required. Experience with conferences, exhibitions, or corporate events is a strong advantage.

Skills

Excellent organisational and follow-up skills. Strong written and verbal communication skills in English. Ability to manage multiple tasks simultaneously and meet deadlines. Comfortable working under pressure and adapting to changing priorities. Professional attitude and discretion when dealing with senior stakeholders.

Personal Qualities

Highly reliable, structured, and detail-oriented. Proactive mindset with a solution-oriented approach. Strong sense of responsibility and ownership. Comfortable working independently while being part of a small core team.

Technical Skills

Good command of Microsoft Office or Google Workspace. Familiarity with basic project management tools is a plus. Comfort with email coordination and document handling.
Contract Details

Duration: 3 months Contract type: Fixed-term / Freelance or temporary contract Location: Dubai, with on-site presence required closer to the event dates Working rhythm: Full commitment during the contract period, with increased intensity approaching the Summit
What We Offer

Direct involvement in a high-level international event. Exposure to global stakeholders across technology, academia, and government. Hands-on experience in large-scale event organisation. A dynamic and intellectually stimulating working environment. Opportunity to work closely with senior leadership and decision-makers.
How to Apply

Interested candidates should apply via Indeed with:

An updated CV A short cover note highlighting relevant event or coordination experience and availability
Applications will be reviewed on a rolling basis.

Job Type: Temporary
Contract length: 3 months

Pay: AED4,000.00 - AED6,000.00 per month