Job Description

About us:
Civis Mundi is an international, invitation-only membership network offering meticulously curated private events and access across business, arts, philanthropy, politics, academia, and health. Founded on the principles of community, access, and wellbeing, it fosters a truly unique community of open-minded global citizens.
We bring together a global network of accomplished individuals. Members participate in meaningful experiences, such as private lunch and dinner events during the World Economic Forum in Davos for discussions with political and business leaders, philanthropic black-tie gala, and through Civis Mundi partnerships, receive privileged access to the closed-door events of selective private membership organizations
Job Purpose:
We are seeking an experienced and dynamic Event Manager to join our global team. In this role, you will be responsible for planning, coordinating, and delivering complex international events from start to finish, ensuring seamless execution within scope, time, and budget
Main Responsibilities:

• Lead the planning and end-to-end management of selected international events.
• Liaise with venues and third-party vendors, including negotiations on catering, A/V, accommodation, logistics, and technical support.
• Oversee all delegate-related operations: registration, communications, guest list updates, and on-site coordination.
• Manage scheduling and support for high-profile participants, including VIP guests, speakers, and moderators.
• Coordinate sponsor-related logistics and ensure that all contractual deliverables are fulfilled prior to and during events.
• Supervise event communications, ensuring timely distribution of invitations and marketing materials via digital and print channels.
• Support the development of event branding and visual identity (e.g., stage design, signage, sponsor visibility, welcome desks).
• Track, analyze, and report engagement metrics (e.g., invitation responses, delegate feedback, marketing performance).
• Oversee logistics related to the production and delivery of branded materials and collateral to global partners.
• Collaborate closely with the design team to project manage visual outputs aligned with event needs.
• Ensure that all aspects of assigned events align with the organisation's brand, values, and global positioning.

Profile & Requirements

• Bachelor's degree in marketing, communications, business, arts, or related field.
• Minimum of 5 years of experience managing high-level international events.
• Proven experience handling complex event logistics across multiple geographies and time zones.
• Excellent communication skills in English; additional languages are an advantage.
• Skilled in negotiating and coordinating with suppliers, sponsors, and venue partners.
• Ability and willingness to travel frequently. Candidates must have visa-free access to Europe, North America, and Asia.
• Exceptional attention to detail, professionalism, and discretion.
• High sense of ownership, adaptability, and performance under pressure.
• Experience working with or alongside international organizations, government agencies, or diplomatic institutions is considered a strong asset.

Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.
If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.
At Civis Mundi, we are committed to creating a diverse and inclusive workplace that values and respects all individuals. We welcome applicants from all backgrounds and identities and encourage candidates who bring a unique perspective to apply. We believe that our differences make us stronger and that diversity is essential to our success. We strive to create a culture where everyone feels included, heard, and valued, regardless of their race, ethnicity, gender, sexual orientation, age, religion, ability, or any other characteristic.
We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy
We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policy
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