Job Description

JOB TITLE: DOCUMENT CONTROLLER

Reporting Structure: Reports to: Senior Yard Manager

Job Summary and Purpose Responsible for the maintenance and management of all documents of projects. This role assures that documents are accessible and stored and that the drawings, and engineering documents to manufacturing and other operating departments are issued. Responsible for carrying out document control tasks assigned in accordance with the relevant instructions and specifications.

Accountabilities: Key Accountabilities: Coordinate all activities including technical documents, drawings, and correspondences. Lists out the Documents and documenting the project details Gathers project information for implementing the new project Collects inputs from Project Engineer Input document data into the standard registers ensuring that the information is accurate and up to date. Ensure the controlled copies of latest approved documents and drawings are distributed to the relevant parties as required. Maintain updated records of all approved documents and drawings and their distribution. Maintain the documents and drawings under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project. Explains the Project Documentation Plan to internal project team Describes all possible document flow structure for the project Updates the various project document logs like drawing PPS, VCD track log, TQ Log, etc. Prints drawings for internal circulation Coordinates with sections for Engineering deliverables Assists Project Engineer in attaining monthly department KPI Assists Quality Control team to conduct Internal Audits for Engineering department Maintains department Inventory Log & raising Purchase Requisitions for stationary Helps department in housekeeping Submits documents and creates transmittal through Document Control System Describes and creates the acknowledgement letters for the clients & to other stake holders Tracks the pending documents through weekly progress reports Notifies the involved party for tacking appropriate action on the pending documents Manual follow up with the client's internal team to get an expected schedule for all pending documents Exports As-Built files in the customer required format Signs-off from the customers with clear specifications of retention of archives Apply skills and knowledge and ability to ensure target production throughput rate or objectives are safely executed in line with Section Plan, KPIs, N-KOM Values and IMS system. Demonstrate work behaviors consistent with company values and work within company policies, standards, procedures and any legislative requirements. Reduce production variability through minimizing re-work and optimization of cost. Adhere to health, safety, security and environmental policies, procedures, instructions and controls for the safety of self and others. Ensure compliance to quality management procedures and controls to deliver high quality services and products. Performs other duties assigned.

Key Result Areas Traceability and organised filing of documentation and drawings.

Qualifications, Experience and Skills Qualifications: Primary Education, Trade Skill Certificate or relevant experience. Experience: 2 years of related experience Experience in document control in Shipyards or related Marine Industry Job Specific Competencies: Technical Competencies Analytics and Reporting Record Keeping and Document Control Behavioral Competencies: Interactive Communication Solution Oriented Collaboration & Teamwork Achievement Oriented