Job Description

Document Controller (2 Positions)
Job Summary:
We are looking for two meticulous and highly organized Document Controllers to manage the flow of documentation within our company. The successful candidates will be responsible for handling all aspects of document control, including receipt, distribution, filing, archiving, and retrieval of project and company documents. You will ensure that all team members have access to the correct and most recent versions of documents.
Key Responsibilities:

• Establish and maintain the document management system (both electronic and hard copy) in compliance with company procedures.
• Receive, log, track, and distribute all incoming and outgoing project correspondence, drawings, and documents.
• Ensure all documents are properly numbered, filed, and stored for easy retrieval.
• Monitor and control the revision and approval process of documents, maintaining a master register.
• Distribute latest revisions of documents to all relevant parties and ensure obsolete documents are removed from circulation.
• Assist project teams in preparing transmittals and submissions to clients and consultants.
• Conduct regular audits to ensure the integrity of the document management system.
• Prepare and generate document status reports for project managers and stakeholders.
• Provide support and guidance to project team members on document control procedures.
• Archive project documents upon completion in accordance with company and client requirements.

Requirements:

• Must be currently based in the UAE.
• High school diploma is required; additional certification in Document Control or Administration is a strong advantage.
• Minimum of 2 years of proven experience as a Document Controller, preferably in construction, engineering, or a related industry.
• Proficient in using document management systems (e.g., Aconex, Asite, Documentum) and MS Office Suite, especially Excel.
• Exceptional organizational and time-management skills.
• Keen attention to detail and a methodical approach to work.
• Excellent verbal and written communication skills in English.
• Ability to work effectively under pressure and meet deadlines.

Skills Required