Job Description

Overview

We are looking for a Document Controller who understands the pace of fit-out delivery and can manage project documentation with accuracy and efficiency to join our team within two weeks maximum.

Key Responsibilities

Control and manage drawings, material submittals, RFIs, method statements, correspondences, inspection logs (IR/MIR), shop drawings, and as-built documentation. Apply proper version control, file naming, formatting, and secure distribution of documents to design teams, site teams, subcontractors, and clients. Track approvals for material submissions, shop drawings, mock-ups, finishes schedules, and other fit-out related technical documents. Maintain accurate registers and logs for RFIs, transmittals, technical submissions, inspection approvals, and comment sheets. Coordinate closely with project managers, design teams, QS, procurement, subcontractors, and site engineers to ensure timely submissions and follow-ups. Organize and maintain both digital and physical filing systems to support audits, project reviews, and client handover requirements. Assist in project close-out by compiling as-built documents, O&M manuals, warranty certificates, and final handover files. Prepare transmittals, cover letters, and correspondence formats while maintaining a clear communication record between stakeholders.

Requirements

Minimum 2-3 years of document control experience, preferably in interior fit-out,or fast-track construction projects. Understanding of consultant and client submission cycles for material approvals, shop drawings, and RFIs. Ability to read and reference fit-out drawings such as layouts, reflected ceiling plans, joinery details, and MEP coordination drawings. Proficient in Microsoft Office, including Excel, Word, and Outlook; knowledge of document management systems is an advantage. Strong organization skills, attention to detail, and ability to handle multiple submissions in a fast-moving project environment. Able to handle confidential and sensitive project documents professionally.
Candidates that could join within the time of TWO WEEKS.

Job Type: Full-time

Application Question(s):

How many years of experience in fit out or construction industry do you have?
Experience:

* document controller: 2 years (Preferred)