Job Description

We are hiring

Document Controller

for Finance Department to join out team.

Key Responsibilities:

Receive, classify, and systematically file all accounting and finance-related documents such as invoices, payment certificates, contracts, purchase orders, delivery notes, and bank statements. Maintain an organized and up-to-date document management system (manual or electronic) that allows easy retrieval of financial documents. Track the movement of critical accounting documents, ensuring that documents submitted for processing or approval are complete and correctly authorized. Coordinate with project teams, procurement, and vendors to ensure timely submission and collection of required financial documents. Verify the completeness and accuracy of financial documents before forwarding them to the accounts team for processing. Monitor document version control to ensure only the latest approved financial documents are used in accounting and reporting. Prepare and maintain audit packs with all required supporting documents for internal and external audits. Support the accounts team by retrieving financial documents promptly as requested for reporting, audits, or management reviews. Assist in maintaining compliance with company policies and UAE regulations regarding document retention and confidentiality. Collaborate with IT and ERP teams to ensure digital documents are correctly indexed and stored within the accounting systems. Report discrepancies or missing documentation to the Accounts Manager or Chief Accountant for resolution.

Qualifications and Experience:

Bachelor's degree in Commerce, Accounting, Business Administration, or related field. 2 or more years of experience as a Document Controller in the Accounts or Finance Department of a construction or contracting company. Strong experience with document control tools such as Aconex, Procore, Viewpoint, SharePoint, or similar. Proficient in MS Excel, MS Word.
Job Types: Full-time, Permanent

Application Question(s):

Do you have Finance or Accounts Department Background ? * What is your salary expectations ?