Job Description

Company Description
Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Role Purpose
To manage, control, track, and maintain all engineering and project documentation for ADNOC Offshore projects, ensuring compliance with ADNOC document control procedures, project specifications, and quality requirements. The role supports engineering, procurement, construction, and commissioning teams by ensuring accurate, timely, and controlled document flow throughout the project lifecycle.
Document Control Leadership (Owner's Engineer Function)
Act as the primary authority for document management across the EPC package, ensuring:
Full compliance with ADNOC Document Control Procedure, COPs, and numbering standards
Strict governance of transmittals, revisions, metadata, and approval workflows
Timely and accurate management of all engineering and vendor documentation
Provide leadership and support to EPC, PMC, OEMs, and OE team members.
Establish & Manage Document Control System
Lead setup and administration of the project DMS:
Create folder structures aligned with ADNOC Work Breakdown & Document Code
Configure workflows, access permissions, and revision control rules
Maintain Master Document Register (MDR) for OE & EPC documents
Maintain Vendor Document Register (VDR) for compressor/dryer/receiver OEMs
Ensure metadata accuracy (Doc No., Title, Rev, Discipline, Status, Originator, etc.)
Ensure all departments follow the established DMS structure.
ADNOC Numbering System (Full Compliance Oversight)
Enforce ADNOC numbering formats for all documents and drawings
Validate each EPC submission before acceptance
Maintain mapping sheets between EPC/OEM numbering and ADNOC codes
Ensure consistent tag numbering linkage (P&ID tags vs instrument index vs loop folders, etc.)
Act as the gatekeeper for numbering compliance.
Management of All Incoming & Outgoing Transmittals
Review, validate, and log all incoming EPC/OEM transmittals
Issue outgoing transmittals to ADNOC/PMC as per workflow
Verify completeness: cover sheets, indexes, revision notes, distribution matrix
Track comments, approvals, and pending submissions
Ensure every transmittal meets ADNOC submission rules.
Document & Drawing Review Workflow Coordination
Coordinate internal review cycles between OE disciplines
Manage workflows for comments, consolidation, and approvals
Track overdue actions and overdue comments
Maintain accountability on EPC for submission deadlines
Ensure correct representation of status codes (A, B, C, 0, 1, 2, S, etc.)
Provide daily/weekly review dashboards to OE Engineering Manager.
Vendor Documentation Control (Packages - Compressors / Dryers / Receivers)
Manage documentation from all OEMs:
Compressor OEM (e.g., Atlas Copco, IR)
Dryer OEM
Receiver fabricators
Instrumentation panels, MCC vendors, etc.
Responsibilities:
Create VDR logs & submission schedules
Track FAT reports, ITPs, data sheets, wiring diagrams, GA drawings
Ensure vendor documents are integrated with EPC deliverables
Maintain cross-references between vendor tags & EPC drawings
Interface Management (EPC / OEM / ADNOC / PMC)
Act as the document control focal point for:
EPC Document Control Team
ADNOC Document Controllers
PMC/TPA representatives
OEM Document Controllers
Internal OE Engineering Disciplines
Ensure all communication is logged, traceable, and auditable.
Revision Control & Change Management
Maintain accurate revision history for all documents and drawings
Ensure correct application of revision codes (Rev 0/1/2, A/B/C, AFC)
Implement change control procedures and track resubmissions
Maintain "superseded" and "voided" document logs
Support engineering change notices (ECNs) and field change notices (FCNs).
Ensure Deliverable Compliance with Contract Requirements
Track EPC progress against MDR/VDR deliverable dates
Report missing, delayed, or non-compliant documents
Maintain discipline-wise summary of deliverable status
Highlight critical path documentation delays impacting engineering, procurement, or construction
Provide weekly DCC summary reports to the OE Engineering Manager
Quality Control, Archiving & Handover
Perform QA review of document formatting, signatures, approvals, and metadata
Ensure proper archiving of superseded files
Manage project close-out documentation
Validate accuracy and completeness of "As-Built Documentation" packages:
As-built drawings
Red-line markups
Final data books
Test records
OEM final documents
Ensure compliance with ADNOC handover and RFSU documentation requirements.
Reporting & Dashboards
Prepare structured reporting:
Weekly Transmittal Summary
Weekly MDR/VDR Status Report
Overdue Action Report
Engineering Deliverable Status Tracking
Vendor Document Status Reports
Document Turnaround Time Reports
Provide clear visibility for management and ADNOC stakeholders
Qualifications
Qualifications

• Diploma or Bachelor's Degree (Engineering is desired)
• ADNOC Offshore project experience preferred
• Certification in Document Control / Records Management preferred

Experience

• Minimum 5-10 years' experience as Engineering Document Controller in Oil & Gas projects
• Offshore project experience with ADNOC preferred
• Proven experience in EPC projects, including engineering, construction, and commissioning phases
• Strong exposure to ADNOC documentation workflows and approval cycles

Additional Information
Technical Skills

• Strong understanding of engineering document lifecycle and revision control
• Knowledge of ADNOC Offshore document requirements and project procedures
• Ability to manage large volumes of technical documents accurately
• Strong coordination skills with multi-discipline engineering teams
• High attention to detail and document accuracy

Software & System Knowledge (Project-Specific)
Document Management Systems

• ADNOC DMS / EDMS platforms
• Aconex / SharePoint / ProjectWise (as applicable)

Engineering & Office Tools

• MS Office (Excel, Word, PowerPoint)
• PDF markup and document comparison tools
• Basic understanding of engineering drawings (P&IDs, layouts, isometrics, GA drawings)

Personal Attributes

• Highly organized and detail-oriented
• Proactive and deadline-driven
• Clear communicator with engineering and site teams
• Able to work under pressure and manage multiple priorities
• Strong sense of confidentiality and accountability

Key Deliverables

• Master Document Register (MDR)
• Transmittal logs and correspondence records
• Updated drawing and document status reports
• Controlled As-Built documentation
• Final project handover documentation to ADNOC Offshore

Skills Required