Document Controller
Dubai, United Arab Emirates
Job Description
In addition to customary document control tasks and skills (document management, filing/archiving, MS office proficiency, etc), the following job skills/background/experience* are preferred for candidates:
- Strong background in tenders and request for proposals (RFP) review, preparation and documentation including proof-reading and spot checking.
- Monitors proposals content to ensure compliance to RFP requirements, evaluation criteria, and technical specifications
- Proposals review / evaluation.
- Contracts/Agreements preparation/proof-reading.
- Tracking of consultants\xe2\x80\x99/contractors\xe2\x80\x99 payments against contract agreements. Basic computing skills.
- to provide sufficient assistance to project managers/directors.
Additional Skills / Preferences:
- Technical background / experience (project management/development consultant)
- Advanced skill/use of ACONEX, E-portals, etc.
- Preparation of presentation materials (an advantage).
Job Responsibilities:
? Administers and organizes project construction documents and other development plans to ensure ease of traceability and availability at all times
? Receives, issues, logs, and updates all project related documentation (Tender Documents, Statutory Docs, Drawings, Specs., Data Sheets, etc.)
? Ensures proper distribution of all the incoming & outgoing correspondences.
? Prepares memos & emails as per instructions of the managers//directors.
? Performs miscellaneous administrative tasks that might be assigned from time to time
?Coordinates all Document Control procedure & activities, including technical documents, drawings, commercial correspondences with the client, project management consultants, and contractor & subcontractors
? Inputs document data into the project-based control registers, ensuring information is up-to-date and accurate
? Generates various document control reports to monitor, track and report progress of submitted / reviewed documents
? Arranges for project meetings and availability of meeting rooms as required
? Manages electronic & hard copy filing of project technical documentation
? Distributes all correspondences including client comments on received submittals, ensuring destination accuracy, to avoid action delays
? Discerns proper redistribution destinations based on client comments (Ex.: Electrical / Architectural / etc.)
? Ensures all electronic & hard copy distribution of controlled documents to focal points, while filing in designated folders
? Files & archives documents to facilitate easy retrieval at a later date
? Maintains and registers incoming & outgoing project documents
? Types letters, memos, and quotations for estimators
? Follows up on submitted quotes, and update the quotation monitoring system
? In-charge of preparing & monitoring material submittals for Client\xe2\x80\x99s approval
? Updates database on a daily basis
Min Experience:
3 Years
Salary :
AED 8000
Temp/Perm::
Permanent
Location :
Dubai
Posted Date:
December 21, 2022
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Job Detail
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Job IdJD1486977
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned