Job Description

Position:

Document Controller & Authority Approval Coordinator

Location:

Dubai, UAE

Company:

KEA Building Contracting LLC

Job Summary:

KEA Building Contracting LLC is looking for a

highly organized and proactive professional

to manage both company and project documentation and handle Dubai Municipality (DM) and other authority approvals. The ideal candidate will ensure smooth document flow, timely submissions, and effective coordination with authorities, consultants, and internal teams.

Key Responsibilities:

Maintain, organize, and control all

project and company documents

(contracts, drawings, submittals, permits, correspondence). Prepare, submit, and follow up on

Dubai Municipality (DM) approvals

, permits, and NOCs. Coordinate submissions and approvals with

other authorities

(DEWA, DCD, RTA, Trakhees,DDA) as required. Track all documents and approvals to ensure

timely processing

and proper filing. Act as the main

point of contact for authorities, consultants, and internal teams

regarding document and approval matters. Ensure all documentation meets

company standards and regulatory compliance

. Support other administrative tasks related to document control and approvals.

Qualifications & Skills:

Bachelor's degree or diploma

in

Engineering, Construction Management, or a related discipline

. Minimum

3-5 years of UAE experience

in

document control

within the

construction or contracting industry

. Strong understanding of

Dubai Municipality

,

Trakhees

,

DDA

,

RTA

, and other

authority approval procedures and online portals

. Proven ability to manage

technical documentation

, including

drawings, material submittals, method statements, RFIs, NCRs, and correspondence logs

. Skilled in maintaining

document numbering systems

, ensuring proper

revision control, version tracking

, and

archiving

. Proficient in

MS Office

,

Adobe Acrobat (PDF editing and stamping)

, and

document control software

(e.g., Aconex, EDMS, SharePoint - preferred). Capable of supporting

project engineers and QA/QC teams

in preparing submission packages for

consultant and client approval

. Excellent

communication, coordination, and time-management

skills to ensure smooth document flow between site, head office, and stakeholders. Highly

organized, detail-oriented

, and able to

work efficiently under tight deadlines

. Knowledge of

project correspondence formats, transmittals, and filing standards

in line with ISO/document control requirements.
Job Type: Full-time

Pay: AED5,000.00 - AED7,000.00 per month

Application Question(s):

Do you have experience submitting and following up on approvals with Dubai Municipality (DM) or other UAE authorities? Have you previously handled document control for construction projects, including filing, tracking, and maintaining contracts, drawings, and permits? Are you familiar with UAE construction regulations and authority submission processes (DM, DEWA, RTA,DDA Trakhees, etc.)? What is your salary expectation between 5000 to 7000?
Language:

* Tagalog (Required)