Job Description

Position: Document Control Center Specialist â RLPP Project Location: Doha, Qatar, RLPP Project Management Team (PMT) Office Responsibility: Support all document control center technologies in use by the RLPP project teams. Reports To: Document Control Manager

Overview This individual is initially responsible for participation in formative decisions in basic document control, RLP EDMS and records management. Engineering and Procurement Phase IV General Assist with Pre-load Contractor & Vendor deliverables into RLP EDMS (MDLâ s) Received documentation from Contractor & QA to make sure it meets RLP requirements Correct RLPP & site Document Numbers assigned Correct format Signed Verify information on transmittal vs. what was received is accurate Verify correct electronic file name has been applied Verify documents have been issued for the proper statues per our Document Numbering Guide Upload and attach documentation issued by the Contractor to the existing pre-loaded records or create new ones in company EDMS Fill out all the required metadata per document when loaded into RLP EDMS Electronic file name Compliant Label Description Revisions Issued Status PO number Vendor name WBS Tag number Generate Transmittals as requested via RLP EDMS Support PMT team members located in the contractor offices Audit & confirm all issued documentation is in fact in RLP EDMS with the correct metadata Follow work flow processes & procedures as developed by DIM Will be the RLP EDMS Super User for the Contractor location Interface with Contractorâ s DCC Contractors EDMs Super User Track review cycle & interface with consolidators Follow work flow processes & procedures as developed by DIM Return client comments to Contractor DCC & RLP PMT â load final into company EDMS Establish & maintain a matrix for contractor location â using template created by DCC PMT Audit & track the process for Vendor & Subcontractor Deliverables or Review & Info via Contractor Red Lining system Assign metadata for documents to be uploaded into RLP EDMS for RLPP Collect & Scan comments from Engineering sitting at Contractor location and process into a return to the Contractor Assist with auditing of others Units Audit Contractor Database Audit Contractor work processes Audit RLPP RLP EDMS to Contractor EDMS (no gaps) â monthly activity Upload documents into RLP Sharefile for Contractor to receive Manage RLPP mail box & requests Run reports Oversee dedicated contractor support - secondees Site drawing requests Set up & manage client work space Attend Project Meetings Construction, Commissioning & Start-up Phase Provide support to all subsequent phases through to Commissioning and start-up. Ensure Business needs are met in construction