Details
Sharjah, United Arab Emirates
Job Description
Assets System Officer
Category
Non Faculty Vacancies
College
Departments
Department
Fixed Assets Unit
Job Purpose
To be responsible for maintaining Asset System functionality by supporting system daily operations to facilitate, and optimize the long-term management of the University's Assets.
Main accountabilities & expectations
- Corporate with Information Technology Center in system upgrades, system interface with Finance, and any future developments.
- Assist the Head of Section in identifying, establishing, and implementing adjustments/changes to improve AMS's properties.
- Prepare a details report of any disposal assets including disposal date, lifecycle details, reasons, technical issues, inspection history, etc.
- Ensure receiving new assets in good condition before tagging, and update asset-related information in AMS (Assets Management System) and banner Systems upon receiving. As well as, obtain technical reports from the concerned department if needed.
- Maintain, audit, and update capital assets records in AMS in terms of additions, transfers, or disposals to ensure accurate records, statistics, and reports at all times. Also, perform assets database cleaning as per requirements.
- Liaise with colleagues and other internal users of the AMS on system-based aspects of asset management, works management, asset inspections and inventory management.
- Manage and update records of Fixed Asset Register to ensure correlates with General Ledger at the end of each month, as well as provide the Finance department with required Assets Financial data.
- Handle the responsibility of processing the Employee clearances by receiving tangible assets like laptops, IPad, and other devices, checking asset conditions, and issuing clearances reports.
- Supervise shifting and moving assets with University buildings, from one employee to another, or between University's branches in coordination with the Fixed Assets section as per approved requests from various departments/colleges.
- Provide various departments and colleges with assets reports including item description, categories, quantity, and current condition when requested.
- Ensure that all UoS facilities meet government regulations and environmental, health and security standards, and report any matters of concern to the line manager and/or related personnel to take action.
- Prepare any related reports and statistics when requested by the line manager.
Job Specific Accountabilities
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Required Skills
- Excellent oral and written communication skills and the ability to prepare professional documents, in both Arabic and English.
- Experience in working with SQL or other database administration experience.
- Awareness of Health and Safety requirements.
- Excellent follow up skills resulting in the timely completion of multiple assignments.
- Project and time management skills.
- Strong established computing and analysis skills.
- Maintain and promote the highest standards of data quality ensuring reliable, accurate and timely information is available at all times.
- Attention to detail and problem solving skills.
- Ability to work under pressure and extra hours as and when required.
- High integrity and openness combined with commitment to good governance.
- Flexibility and ability to function effectively as part of a team.
- Proficiency in MS office applications.
Preferred Qualification & Experience
- Minimum of bachelor's degree in Management Information System, Business Administration, Industrial Engineering, or a relevant discipline.
- 2-4 years of UAE experience in similar role preferably in higher education institutions.
- Priority is to UAE Nationals.
Job Location
University of Sharjah (Main)
Competencies
- -
Job Criteria
Gender
Male or Female
Qualification
Bachelor's degree/higher diploma
Relevant Experience
2 or more
Living In UAE
Open for all
Nationality
All
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Job Detail
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Job IdJD1412274
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSharjah, United Arab Emirates
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EducationNot mentioned