Job Description

Data Entry Specialist
Position: Data Entry Specialist / Clerk
Department: Operations, Administration, or various business units
Reports To: Department Supervisor or Office Manager
Job Overview:
The Data Entry Specialist is responsible for accurately and efficiently inputting, updating, and maintaining data in computer systems and databases. This role requires a high level of attention to detail, speed, and confidentiality to ensure the integrity of the organization's information.
Key Responsibilities:

• Enter data from source documents (paper forms, digital files, audio recordings) into designated databases, spreadsheets, or CRM systems promptly and accurately.
• Verify data by comparing it to source documents and update existing data as required.
• Perform regular data backups to ensure preservation of information.
• Retrieve data from databases or electronic files as requested for reports or queries.
• Review and correct data entry errors, inconsistencies, or discrepancies.
• Maintain data entry requirements by following data program techniques and procedures.
• Organize and file source documents after data entry for future reference.
• Adhere to data integrity and security policies, keeping all information confidential.
• Perform other administrative tasks as needed, such as scanning, filing, and simple reporting.

Qualifications & Skills:

• High school diploma or equivalent; further education or certification in office administration is a plus.
• Proven experience as a Data Entry Clerk or in a similar position.
• Fast and accurate typing skills (with a minimum speed of [e.g., 50 WPM]) and proficiency in 10-key numeric data entry.
• Excellent knowledge of word processing tools, spreadsheets (MS Office Word, Excel), and database software.
• Exceptional attention to detail and commitment to accuracy.
• Basic understanding of databases and confidentiality principles.
• Good command of English (and other languages if required) and strong reading comprehension.
• Ability to work independently with minimal supervision and meet deadlines.

Skills Required