• Maintain assigned RM up to date at all times on tasks, workload, and pipeline to enable the RM to assist in the management of these
• Understanding the incorporation process and legal structuring for all UAE jurisdictions (Free zone and Mainland)
• Understanding the legal structure of each inquiry received from the client and assisting the RM to create the records MHQ Entity Administration System \\[ViewPoint (VP)\\] (Master File on VP) including subsequent mandatory workflows
• Process request for RM for simplified proposals and cover emails
• Support the RM with provision of information, accurate updates and content to enable the RM to act as a point of contact with all stake holders
• Undertake research where required if there is a gap on the knowledge at hand for a product or specifics of the structures and dynamics of permissible roles and responsibilities of all statutory positions
• Ensure records are up to date, accurate and complete for all leads assigned throughout the progress of the lead cycle
• Close attention to detail and accuracy in data entry and great emphasis on timing and quality
• Reviewing of due diligence documents and assessing suitability of documents for submission to the compliance department during the process of onboarding including data entry with accuracy for all statutory requirements including draft file notes including the explanatory details for all prospective enquiries, including populating third party files and Masterfile details on VP
• Processing of engagement letters, proforma invoices and relevant payment requirements for the clients for all leads
• Review and prepare incorporation documents and submissions of applications via registry portals for review of the RM
• Ensure maintaining client entity records in line with operational procedures and VP
• Undertake administrative steps on VP (internally) and on the portal (externally) for execution and post licensing in line with all statutory requirements and incorporation and corporate documents are accurate, up to date and consistent
• Update with accurate data each file post incorporation in line with mandatory compliance requirements internally and from Regulatory perspective
• Proficient in the use of VP to process all data entry through the required workflows and documents
• Ensure the Firm always meets both its Federal and Free Zone statutory and regulatory obligations, including anti-money laundering & the countering of terrorist financing and sanctions laws.
• Report any breaches in the above requirements to a Director, Compliance Officer and Money Laundering Reporting Officer as soon as possible.

Bayt