Job Description

: Company Formation Executive / Administrator (UAE)

Location:

UAE

Employment Type:

Full-time

Reports to:

Operations Manager / Managing Director

Role Overview

We are seeking a highly organized and detail-oriented

Company Formation Executive / Administrator

with strong experience in

UAE Free Zone and Mainland company formation

. The ideal candidate will manage end-to-end business setup processes, licensing, renewals, and ongoing corporate administration, while maintaining accurate records in

Zoho CRM

and coordinating with government authorities and service providers.

Key Responsibilities

Company Formation & Licensing

Manage end-to-end company formation processes in

UAE Mainland and Free Zones

(DED, IFZA, DMCC, Meydan, RAKEZ, JAFZA, ADGM, DIFC, etc.). Advise clients on suitable legal structures, activities, jurisdictions, and licensing requirements. Prepare, submit, and track applications for trade licenses, initial approvals, MOAs, AOA, and related documents. Coordinate with authorities for name reservation, activity approvals, and compliance requirements. Handle

license renewals, amendments, cancellations

, and company liquidations.

PRO & Government Liaison

Liaise with UAE government departments (DED, Free Zones, MOHRE, GDRFA, ICP). Coordinate visa processes including establishment cards, investor/employee visas, Emirates ID, and medicals. Track visa quotas, expiries, and compliance deadlines.

Corporate Administration

Maintain accurate corporate records, contracts, and statutory documents. Support bank account opening processes and liaise with banks as required. Coordinate office leases, Ejari, flexi-desk arrangements, and related documentation. Ensure ongoing compliance with UAE regulations and internal policies.

CRM & Reporting

Maintain and update client data, leads, tasks, and documents in

Zoho CRM

. Track application status, timelines, and service-level commitments. Generate regular reports on formations, renewals, and pipeline status.

Client Support & Coordination

Act as a primary point of contact for clients throughout the formation lifecycle. Provide clear timelines, documentation checklists, and status updates. Coordinate with internal teams (sales, finance, legal) to ensure smooth service delivery.
Job Type: Full-time