Job Description

We are seeking a highly qualified

Corporate Secretary

combined with Executive Personal Assistant capabilities to support the Director in both corporate governance and executive-level administration. This role requires an individual with strong business acumen, a required MBA background, and extensive experience working with C-level executives.

The ideal candidate will manage board affairs, prepare corporate documentation, ensure compliance with regulatory requirements, handle confidential communication, and coordinate all executive-level activities including personal tasks. The role demands exceptional communication, advanced organizational skills, and the ability to operate independently in a fast-paced corporate environment.

KEY RESPONSIBILITIES

Corporate Secretary Functions

Prepare and manage board meeting schedules, notices, agendas, and board packs. Record, draft, and maintain minutes of Board and Committee meetings. Maintain statutory registers, compliance records, resolutions, and corporate documentation. Ensure compliance with company policies, governance requirements, and regulatory filings. Prepare corporate reports, resolutions, power of attorney, and legal correspondence as required. Liaise with legal counsel, government entities, auditors, and regulatory bodies. Support the Director in governance updates, compliance calendars, and board-level communication.

Executive Support & Administration

Manage and coordinate the Director's calendar, appointments, meetings, and executive tasks. Draft, edit, and review high-level correspondence, executive briefs, reports, and presentations. Handle confidential information with absolute discretion and professionalism. Conduct research, prepare strategic reports, financial summaries, and corporate documentation. Assist with planning, monitoring, and execution of strategic projects and high-level initiatives. Provide personal support for private scheduling, travel, and day-to-day arrangements.

Travel & Event Coordination

Manage international and domestic travel plans including visas, accommodations, and itineraries. Plan and coordinate board meetings, corporate events, and executive-level gatherings. Liaise with senior stakeholders, VIP delegates, suppliers, and service providers.

Office & Operations Management

Oversee office operations to ensure smooth administrative and corporate workflow. Maintain organized filing systems for corporate documents, records, and confidential material. Assist in budget tracking, expense reporting, and office resource management. Support onboarding for administrative staff and coordinate internal communication.

Stakeholder Communication

Act as the primary liaison between the Director, board members, internal departments, and external partners. Prepare meeting briefs, follow-ups, and executive summaries for stakeholder alignment. Ensure timely communication across departments and maintain structured workflows.

Continuous Improvement & Strategic Initiatives

Drive governance improvements, document control systems, and executive processes. Contribute to corporate communications, leadership sessions, and strategic planning activities. Recommend and implement tools, systems, and workflows to enhance corporate and administrative efficiency.

QUALIFICATIONS

Education

MBA in Business Administration, Management, or Corporate Governance (required). Bachelor's degree in Business, Law, Psychology, Corporate Secretary or related field. Certification in corporate governance or secretarial practice is an advantage.

Experience

Minimum 5+ years supporting C-level executives in multinational or corporate environments. Proven experience in corporate secretarial work, governance, compliance, or administrative management. Experience managing board-level communication, minutes, and corporate records. Strong background in executive support, project coordination, and office administration.

Technical Skills

High proficiency in MS Office (Excel, Word, PowerPoint, Outlook). Experience with board management systems, document control, and corporate governance tools. Familiarity with communication platforms such as Teams, Zoom, SharePoint. Strong understanding of business, finance, corporate compliance, and organizational processes.

Communication & Language Skills

Excellent command of English (spoken and written). Strong business communication skills for senior-level internal and external interactions. Ability to draft professional corporate documents, minutes, and executive correspondence.

Core Competencies

Highly organized, proactive, and detail oriented. Able to work independently and manage multiple priorities simultaneously. Strong analytical, decision-making, and problem-solving skills. High level of integrity, confidentiality, and professionalism. Strategic thinker with strong adaptability in corporate environments. Able to translate high-level instructions into clear, actionable tasks. Skilled in coordinating senior executives, board members, and corporate stakeholders.
Job Type: Full-time

Pay: QAR5,000.00 - QAR6,000.00 per month

Ability to commute/relocate:

Doha: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Do you have proven experience in corporate secretarial work, governance, compliance, or administrative management? Do you have experience with board management systems, document control, and corporate governance tools? Do you have experience and strong understanding of business, finance, corporate compliance, and organizational processes? Do you have experience and/or familiar with communication platforms such as Teams, Zoom, SharePoint? Do you have strong business communication skills for senior-level internal and external interactions?
Experience:

supporting C-level executives in multinational or corporate : 5 years (Preferred)
Willingness to travel:

* 75% (Preferred)