Job Description

This is an administration and operation role that primarily focuses on coordinating, maintaining records, issuing/receiving vehicles, and evaluating various work-related tasks in accordance with the company rules and regulations.

Essential Duties and Responsibilities · Coordinate the delivery of keys and vehicles and paperwork to the drivers. · Coordinate repairs, recalls and all scheduled maintenance of vehicles as needed. · Make sure keys, vehicles and fuel cards are issued and returned as in same condition. · Coordinate pick up and drop off vehicles from Police station/Auto company when necessary. · Vehicles inspection upon issuing & receiving for damages and to inform driver about damages/mishandling etc. · Guide and train drivers about vehicles mishandling charges and penalties. · Maintain and keep accurate records of vehicles used by the drivers. · Maintenance/repair estimations from service providers to verify and to ensure charges are meeting with contract terms and conditions as well as maintain this record for each vehicle. · Keep Fleet Manager informed of current issues with vehicles and service providers reported by drivers. · Ensure vehicle registration, Food delivery permit and delivery permit is up to date. · Ensure to train the guide driver about safety of the vehicles, cleanliness, and no smoking/eating policy to implement and coordinate with quality team to ensure the rules are followed. · Provide clarity on invoices provided by service provider needs to be verified and ensure to match with estimations and approvals. · Track and monitor vehicles activities using GPS system provided by company. · Maintain the data for misuse vehicles and record the deduction for each driver. · Support team for other tasks i.e., collecting data for 3PL's bikes/cars etc. investigation and ad hoc task by department manager. · Maintain the incident report for all the accident vehicle record. · Coordinate with the vendor for the replacement.

Qualifications and Experience · Arabic language fluency is required. · Must be able to use G-Sheets, and MS Office · Must have knowledge to inspect vehicles for damage and repairs. · Must have 1 to 2 years' experience in Fleet industry.

Skills and Abilities · Effective time management · Multi-tasking · Pro-active · Organizing skills · Effective teamwork · Process oriented · Ability to communicate effectively in English/Arabic/Hindi including writing skills. · Initiative, ability to manage own time.

JR0039826