New York University Abu Dhabi (NYUAD) seeks to appoint a Community Outreach Coordinator reporting to the Assistant Director of Community Outreach, Student Affairs.
The Commnity Outreach Coordinator will be responsible for managing the day-to-day administrative and operational functions of Community Outreach department. The Coordinator will work closely with the team to support the development of student pathways for engagement \'in and of Abu Dhabi\'. This inclues building mutually beneficial community partnerships and co-creating volunteer, service, and educational opportunities that help students engage deeply with the diverse population of the UAE.
As the Coordinator of the department, they will play a critical role in ensuring the smooth operation of daily administrative and operational functions, including budget management, travel booking, transportation coordination, calendar management, and data collection. They will support the execution of outreach and service-learning programs with a particular focus on environmental sustainability, inclusion, migrant communities, and community health. The ideal work quickly and efficiently, especially during the academic year\'s busiest times. The Coordinator\'s primary deliverables will have a significant impact on the department and the overall university.
Key Responsibilities:
Budget Tracking and Financial Management
Point of contact for all financial processes and reporting systems (POs, invoicing, p-card receipts, and reimbursements)
Monitor and track department monthly expenditures
Participate in the annual budget planning activities
Coordinate budget tracking activities to support the preparation of internal reports for senior management, as needed
Reporting and Data Management
Improve systems for tracking and monitoring department activities, data archiving and reporting to increase accuracy and efficiency
Maintain and archive documents with effective filing systems on the shared Drive
Create and update spreadsheets, databases, and datasets
Collect data to support periodic Student Affairs activities such as the Annual Planning Report (APR), leadership strategic plans, and university-wide impact evaluations
Assist with data collection and analysis related to outreach and service learning initiatives to inform program development and evaluation
Communications
Serve as a resource for faculty, staff, and students in sharing information on the department\xe2\x80\x99s programs and initiatives
Screen and evaluate incoming correspondences to the general community outreach inbox and prepare responses as appropriate
Prepare reports and presentations to update department leadership and stakeholders on outreach and service learning initiatives and their impact
Routinely update the Community Outreach webpage and internal intranet portal pages
Assist with content delivery of communications with external stakeholders as well as university-wide marketing for hallmark Community Outreach programs (i.e autism conference and BEN/GEN leadership program)
Maintain and update social media accounts and other digital platforms used by the department to promote events, programs and other opportunities
Event Planning
Assist with event logistics, such as space booking, catering, and AV
Assist with managing transportation for all service-learning and volunteering events
Maintaining registration lists and tracking attendance for all events
Preparing event materials, such as nametags, programs, and presentation slides
Provide on-site support during events, such as greeting guests, managing registration, and handling any administrative issue that might arise
Assist with post-event follow-up, such as sending thank you notes and collecting feedback from attendees
Miscellaneous Administrative
Assist with scheduling and coordinating meetings, appointments and events, which includes creating and distributing google calendar invitations for key events
Maintain an accurate inventory of office equipment, supplies, merchandise, including ordering and restocking, as needed
Assist with scheduling and preparing for meetings, including taking notes and distributing minutes
Qualifications:
Required Education:
Bachelor\xe2\x80\x99s Degree
Required Experience:
1-2 years of experience in an administrative role
Excellent written, interpersonal, communication, and presentation skills
High proficiency in project and events management
Experience supporting multiple functions and a proven record of successfully managing concurrent duties and assignments
Experience in managing and monitoring budgets and expenditures
Preparing necessary presentation materials for various stakeholders
Excellent time management skills
Fluency with the suite of Microsoft Office tools (Word, Excel, PowerPoint) and Google G Suite (Google Drive, Docs, Calendar, Sheets, Forms, and Gmail)
Team player and works well under pressure and deadlines
Demonstrated ability to work effectively in a team in a lead or support role
Experience working with diverse populations, including familiarity working with youth.Ability and willingness to work evenings and weekends, particularly during the academic year
Preferred Experience:
Experience in higher education, community development, or related field
Passion for community building, volunteerism, and social impact
Track record of clear communication with partners and managing multiple collaborations at once, particularly within the UAE context
Arabic language fluency
Deep understanding of UAE and Arab culture
Experience and comfort working within a cross-cultural environment
Additional Information:
About NYUAD
NYU Abu Dhabi is a degree-granting research university with a fully integrated liberal arts and science undergraduate program in the Arts, Sciences, Social Sciences, Humanities, and Engineering. NYU Abu Dhabi, NYU New York, and NYU Shanghai, form the backbone of NYU\xe2\x80\x99s global network university, an interconnected network of portal campuses and academic centers across six continents that enable seamless international mobility of students and faculty in their pursuit of academic and scholarly activity. This global university represents a transformative shift in higher education, one in which the intellectual and creative endeavors of academia are shaped and examined through an international and multicultural perspective. As a major intellectual hub at the crossroads of the Arab world, NYUAD serves as a center for scholarly thought, advanced research, knowledge creation, and sharing, through its academic, research, and creative activities.