Commercial Assistant
Abu Dhabi, United Arab Emirates
Job Description
Announcement Number:
Abu Dhabi-2023-029
Hiring Agency:
Embassy Abu Dhabi
Position Title:
Commercial Assistant (Intellectual Property Administrative Assistant)
Open Period:
11/02/2023 - 11/16/2023 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+4
Series/Grade:
LE - 1510 8
Salary:
AED \xd8\xaf.\xd8\xa5137,329 /Per Year
Work Schedule:
Full-time - Work week: Monday to Thursday (7:30 AM to 5:00 PM) Friday (7:30 AM - 11:30 AM)
Promotion Potential:
LE-8
Duty Location(s):
1 Vacancy in
Abu Dhabi, AE
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
abudhabirecruitments@state.gov
000-000-0000
abudhabirecruitments@state.gov
Overview
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
For USEFM - FP 06. Actual FP salary determined by Washington D.C.
All Interested Applicants / All Source
All Interested Applicants / All Source
Security Clearance Required:
Public Trust - Background Investigation
Appointment Type
Permanent
Appointment Type Details:
- Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is Full time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel The incumbent may be required to travel occasionally for larger events organized by USPTO office and at times may be
required to accompany a delegation or representatives from USPTO HQ for high level meetings in the UAE. Anticipated
travel is 2-4 times per year.
Incumbent prepares, reviews, and oversees the compilation of USPTO Abu Dhabi\xe2\x80\x99s budget and maintains records of all expenses; oversees USPTO\'s personnel database of authorized positions; and oversees logistics and procurement activities including credit card purchases and other administrative functions for the Office. Incumbent provides guidance and professional support to the other administrative staff at USPTO Abu Dhabi Post. Incumbent liaises with State Department Financial Management Centre (FMC), General Services Office (GSO), Information Technology, Travel Office and other Management/Administrative Offices at post on a day-to-day basis. Incumbent provides administrative support for the American Officer and specialists in the Office and provides superiors with regular reports on the administrative, budget, and financial aspects of the USPTO operations and programs, making suggestions when needed to improve the overall operations of the Office.
required to accompany a delegation or representatives from USPTO HQ for high level meetings in the UAE. Anticipated
travel is 2-4 times per year.
Duties
The Incumbent support the United States Patent and Trademark Office (USPTO)/Foreign Commercial Service (FCS) objectives in the UAE, the incumbent serves as the budget and administrative assistant in the specialized area of financial and administrative management for USPTO\xe2\x80\x99s Office in Abu Dhabi, hereinafter \xe2\x80\x98the Office\xe2\x80\x99, which serves Algeria, Bahrain, Egypt, Israel/Palestine, Jordan, Kuwait, Morocco, Lebanon, Libya, Oman, Qatar, Saudi Arabia, Tunisia, UAE, and Yemen. The USPTO office is led by an American Officer who serves as the Attach\xc3\xa9 for Intellectual Property (IP) and leads IP policy for the Middle East and North Africa (MENA). The incumbent provides budgetary, administrative, operational, financial, and general logistical support for a variety of activities through the American Officer for the USPTO, locally, and throughout the region.Incumbent prepares, reviews, and oversees the compilation of USPTO Abu Dhabi\xe2\x80\x99s budget and maintains records of all expenses; oversees USPTO\'s personnel database of authorized positions; and oversees logistics and procurement activities including credit card purchases and other administrative functions for the Office. Incumbent provides guidance and professional support to the other administrative staff at USPTO Abu Dhabi Post. Incumbent liaises with State Department Financial Management Centre (FMC), General Services Office (GSO), Information Technology, Travel Office and other Management/Administrative Offices at post on a day-to-day basis. Incumbent provides administrative support for the American Officer and specialists in the Office and provides superiors with regular reports on the administrative, budget, and financial aspects of the USPTO operations and programs, making suggestions when needed to improve the overall operations of the Office.
Qualifications and Evaluations
Requirements:
EXPERIENCE: Minimum three years of experience in business, government, or NGOs concentrating on budget management and administrative functions is required.
JOB KNOWLEDGE: Must have the knowledge of financial, procurement, personnel, travel management systems.
REQUIRED DOCUMENTS: Applicant MUST provide required documentation. See below the Required Document Tab.
JOB KNOWLEDGE: Must have the knowledge of financial, procurement, personnel, travel management systems.
REQUIRED DOCUMENTS: Applicant MUST provide required documentation. See below the Required Document Tab.
Education Requirements:
Two years of college or university studies is required.
Evaluations:
LANGUAGE: This may be tested.
Fluent in Reading/Writing/Speaking in English is required.
SKILLS AND ABILITIES
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Fluent in Reading/Writing/Speaking in English is required.
SKILLS AND ABILITIES
- Must have the ability to deal with and execute budgetary/administrative queries in a timely manner.
- Must be comfortable working across different time zones.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abu Dhabi, UAE may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (\xe2\x80\x9cCertificate of Release or Discharge from Active Duty\xe2\x80\x9d), Letter from Veterans\xe2\x80\x99 Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A \xe2\x80\x9ccertification\xe2\x80\x9d is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a public trust clearance.
To apply for this position click the \xe2\x80\x9cSubmit Application\xe2\x80\x9d button. For more information on how to apply visit the Mission internet site.
To apply for this position click the \xe2\x80\x9cSubmit Application\xe2\x80\x9d button. For more information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:
Eligible Family Member Applicants:
All Applicants:
- College (2 years) Certificate or University Transcript
- Passport Copy
Eligible Family Member Applicants:
- College (2 years) Certificate or University Transcript
- Copy of Sponsor\'s Orders/Assignment Notification (or equivalent)
- Passport copy
- DD-214 - Member Copy 4, Letter from Veterans\xe2\x80\x99 Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)d
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Abu Dhabi, UAE.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Abu Dhabi, UAE.
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Job Detail
-
Job IdJD1598711
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationAbu Dhabi, United Arab Emirates
-
EducationNot mentioned