Description

Cluster Assistant Manager Finance

Aparthotel Adagio Dubai Deira

Location Dubai, United Arab Emirates

Category Finance, Controlling, Audit, Accounting & Business Analysis

The Role:

Ensure Hotels vendors/suppliers and other business partners/ third parties invoices posting in accordance with USALI, prepare monthly payment batch through cheques or bank transfers in accurate and timely manner.

Is responsible for running monthly payroll batch from document collection and related proper update in payroll system to pay calculation, posting and subsequent payment preparation and release in timely and accurate manner.

To maintain financial books and records of the hotel and to supervise and assist in the preparation of all reports.

To support and assist the Director of Finance and Administration in controlling income, expenses and assets of the hotel in compliance with ACCOR financial policies and procedures and local requirements.

To maintain close communication with the public auditors, Accor Head Office & Owning company for receiving advice and counseling and to provide instructions for the preparation of internal and external audits, getting ready all necessary data and documents

To keep contact and have a good relation with bank

To maintain owner\'s books and look after credit / receivables.

Key Deliverables and Responsibilities:

To control the expense documents in terms of substance, typical conditions and classification according to the companies Chart of Accounts.

To prepare and follow-up the monthly reconciliation of the General Ledger Accounts.

To follow the reconciliation of the Accounting Balances (Banks, Suppliers, etc.)

To keep the listing /inventory of the Accounting Books, and documents (Payment/income Vouchers, etc.) their perforation by the Tax Authorities, etc.

To follow and reconcile the accounts with the affiliated Companies (Accor, etc.)

Checking of all previous day s vouchers (payments and receipts) and signing them.

Checking the day s cash and non-cash entries and correction of eventual mistakes.

Filling and checking of the month Tax obligation and preparing the respective documents (Third Party

Fees Tax, Free Lancers Tax and Municipality Tax, Payroll Tax).

To compile and analyze financial information to prepare financial statements including monthly and annual accounts

To ensure financial records are maintained in compliance with accepted policies and procedures

To ensure all financial reporting deadlines are met

To prepare financial management reports

To ensure accurate and timely monthly, quarterly and year end close

To establish and monitor the implementation and maintenance of accounting control procedures

To resolve accounting discrepancies and irregularities

To prepare financial audit and to coordinate the audit process

To ensure accurate and appropriate recording and analysis of revenues and expenses

To perform related duties and special project as assigned.

Should adhere to Accor values and instill motivation among the team members.

Should possess a strong character with a harmonious attitude to lead a multi-cultural, & multi-ethnic, team to reach the set goals of the department.

Administration:

To supervise and control subordinates to discharge their duties in an effective and efficient manner

To ensure teamwork and efficient operation of the hotel through team spirit development

To verify the daily bank balances through review of the bank statements for all bank transactions and to prepare the monthly bank reconciliation and credit card reconciliation

Complete familiarity with the requirements of hotel Financial Policies & Procedures.

Must possess ability to deal effectively with all levels of management within the hotel and to accomplish objectives through personal relationships in areas where little formal authority exists.

Understands and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel s policy on Fire, Hygiene, Health and Safety.

Generic Aspects on Hygiene / Personal Safety / Environment/Confidentiality:

Ensure proper care of all equipment and furniture entrusted for Heartists use.

Be well-familiar with the hotel\'s policies and procedures, well-acquainted with the physical layout of the hotel and its premises and knowledgeable of the hotel\'s emergency procedures in regard to fire, medical, bomb threat, black-out and evacuation.

Knows the safety regulations and ensures their application & ensures the safety of people and property in the hotel.

Respects and ensures respect of the hotel\'s commitments to the "Environment Charter" of Planet 21 program (saving energy, recycling, sorting waste etc).

Understands and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel\'s policy on Fire, Hygiene, Health and Safety.

Ensure that confidential records and other confidential information are properly safeguarded and are not removed from the office.

Does not disclose any financial information or any other information of the Accor Hotels.

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