Job Description

Communication

Internal Communication:

o Supervisor, Freight, Customs Documentation team, Warehouse personnel, Drivers


o Financial Accountant and Accounts department

Purpose:

o Ensures that inbound and outbound consignments are processed in a timely manner in accordance to agreed customer service level agreements and documentation requirements.


o Ensure that payments have been processed, follow up on outstanding accounts receivables.

External Communication:

o Customs authorities and JAFZA / EHS Authorities


o Customers, Shipping lines and agencies, TransportersTransporters

Purpose:

o Ensure compliance with all relevant local procedures and processes. Ensure payments and all customs formalities are executed in accordance with regulations.


o Communicate and coordinate documentation and other activities in line with customer requirements.


o Coordinate with transport companies to ensure deliveries are processed in line with customer requirements.

Occupational Health & Safety and Environment

Accountability:

Are accountable for their acts and omissions.

Responsibility:

To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:

To stop work if they think the work is unsafe.



Education & Professional Qualification:


Secondary/High School





Professional Experience:


2-3 Years working experience in similar capacity


Geographic Experience:


Desirable


Computer Skills:


Good knowledge of Office and web applications


Language Skills:


English - Written & Spoken


Market/Industry/Functional Knowledge:


Desirable

Key Roles & Responsibilities

o Prepare Customs Documentation based on Instructions from customer and input information into Customs online system (Emirsal).


o Liaise with customers for following up on Exit Certificates, any other documents to be received.


o Liaise with Shipping Lines for collecting Delivery Order.


o Process Documents and other requests (Certificate of Origin etc.) on Customs Portal or Manually as required ensuring compliance with customs processes.


o Ensure all Customs Documentation Jobs are rounded up and closed (Exit Certificates received and forwarded to Customs, Outstanding payments and dues recovered, all jobs billed appropriately, re-submission of backdated exit documents for clearing the same).


o Prepare Job Cards for jobs executed and submit the same to Accountant for Invoicing.


o Arrange for Transport if required (in consultation with Supervisor, Freight).


o Coordinate with Messengers for collection and delivery of Customs and related documents from Shipping Lines, Customer's office, etc.


o Perform other job-related duties as assigned.


o Follow specified systems, processes and procedures, implemented in the workplace, to ensure compliance with legal, regulatory, and other requirements/standards


o Work safely at all times, protecting the health and safety of everyone in the workplace



Education & Professional Qualification:


Secondary/High School





Professional Experience:


2-3 Years working experience in similar capacity


Geographic Experience:


Desirable


Computer Skills:


Good knowledge of Office and web applications


Language Skills:


English - Written & Spoken


Market/Industry/Functional Knowledge:


Desirable