Job Description

Reports To

Chief Executive Officer / Senior Management

Job Summary

The Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.

Key ResponsibilitiesAdministrative & Executive Support

Manage executive calendars, appointments, meetings, and travel arrangements Act as the primary point of contact between executives and internal/external stakeholders Prepare, review, and manage correspondence, reports, presentations, and official documents Screen calls, emails, and requests, prioritizing urgent matters
Meeting & Coordination

Organize meetings, prepare agendas, take minutes, and follow up on action items Coordinate with departments to ensure timely completion of executive tasks Arrange conferences, events, and executive visits when required
Documentation & Records

Maintain organized filing systems (electronic and physical) Handle confidential information with the highest level of discretion Draft letters, memos, contracts, and official communications as required
Office & Operational Support

Support day-to-day office operations related to executive management Monitor deadlines, commitments, and key deliverables Assist in special projects and assignments as directed by management
Qualifications & Requirements

Bachelor's degree or diploma in Business Administration or related field (preferred) Proven experience as an Executive Assistant, Secretary, or similar role Excellent written and verbal communication skills (English required; Arabic is a plus) Strong organizational and time-management skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work under pressure and manage multiple tasks High level of professionalism, confidentiality, and attention to detail
Key Competencies

Communication & interpersonal skills Problem-solving and initiative Attention to detail Confidentiality and integrity Time management and multitasking
Job Type: Full-time