Job Description

1. JOB PURPOSE

To fully understand customer needs, maximize profit and provide a commercially viable range
of merchandise at competitive prices by liaising with suppliers and maintaining profitable
business agreements

2. MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE

Graduate in any discipline Minimum 5 years of experience in the same role Knowledge of retail mathematics Good communication skills in English. Knowledge in Arabic is an added advantage. Experience in MS Office, SAP and BI
3. COMMUNICATION AND WORKING RELATIONSHIPS

Head of Procurement, Colleagues, Vendors, Retail team, Direct Reports
4. KEY DIMENSIONS AND RELATED JOB RESULTS

To conduct purchasing activities, vendor management and control of the flow of products and materials in and out of the business and develop a strong link of support and relationship among vendors and customers. Forecast the procurement needs of the business based on facts and figures derived from sales data, customer response, seasonal variables and availability factors to ensureoptimum stocksavailabilities. Ensures competent execution of all purchasing duties and responsibilities and other administrative functions including documentation of transactions. Prepares and processes purchase orders and required documents in accordance with company established procurement policies and procedures. Identifies, understands, analyses and interprets current market trends, buying patterns, demands, policies, requirements of customers and uses results in conducting business forecasts. Sources, selects and negotiates for the best purchase package in terms of quality, price, terms, promotions, deliveries and services with suppliers as per guidance from the Head of Procurement. Maintains a complete, accurate and updated purchasing record/data which includes price, supplier data and profile and other related information in the system. Schedules and conducts store visits and capture performance and scenarios for updates, developments, solutions and results and report and the same to superiors. Communicates with external companies, vendors and internal departments across the business when necessary on procurement requirement to ensure business cycle is completed and results are achieved. Conducts product, price and promotion benchmarking against competitors and suggests strategies and presents reports to superiors on how to improve and be competitive in the market. Coordinates with departmental units, internal customers and suppliers in the procurement processes and activities to enable smooth procurement processes with proper trouble shooting methods. Handles and monitors the settlement of claims to suppliers for damages, shortage, missing items and expiry, etc. Investigates, mediates and resolves vendor or supplier disputes, complaints or issues regarding products and services and payments. Negotiates and communicates with vendors/suppliers regarding product expiry, discrepancies and complaints & negotiates corresponding compensation for the same. Monitors and coordinates deliveries of products to ensure that all products and services are delivered on a timely basis including consolidations. Coordinates with the retail operations team, logistics and other related departments to ensure fill rates, replenishment of merchandise and compliance on merchandising and planograms. Assists the Head of Procurement in negotiating with vendors on Gondola/display rentals and
other incomes in the retail outlets and ensure timely remuneration for the same.

Does strict monitoring, tracking and managing of expiry and slow-moving items at the
warehouse and in retail outlets so as to discontinue non-moving SKUs and introduce new SKUs.

Maintains awareness of regulations to ensure compliance with U.A.E. customs, laws, regulations and local authorities. Prepares reports and consolidates data which allows category level to SKU level analysis of profitability and performance. Visiting trade fairs and exhibitions. Competent to be able to negotiate B2B deals.

5. OPERATING ENVIRONMENT

Job location might change based on business requirement. Job holder may be relocated to any office or department. The working environment is physically demanding of time such as working long hours, working on weekends and holidays.

6. KEY COMPETENCIES

Contracting/Negotiation/ Procurement Knowledge of various types of contracts, techniques for contracting or procurement, and
contract negotiation and administration and ability to negotiate to find mutually acceptable solutions.

Product Knowledge
o Strong knowledge and information about assigned commodities, products of
specialization and current market trends.

Decision Making
o Makes sound, well-informed, and objective decisions, perceives the impact and
implications of decisions, commits to action even to challenging situations.

Ethics and Integrity
o Contributes to maintaining the integrity of the organization; displays high standards of
ethical conduct and understands the impact of violating these standards on an
organization, self, and others.

Communication and comprehension
o Able to communicate (verbal and non-verbal), interprets, understands and grasps
information, reports, data and analysis quickly and effectively.

Attention to Detail
o Is thorough when performing work and conscientious about attending to detail.

Arithmetic & Mathematical Reasoning
o Ability to perform correctly basic arithmetic operations and computations and able to
solve practical problems by choosing appropriately from a variety of mathematical and statistical techniques.

Interpersonal Skills
o Shows understanding, courtesy, tact, empathy, concern, develops and maintains
relationships; may deal with people who are difficult, hostile, distressed, relates well to
people from varied backgrounds and situations; is sensitive to individual differences.

Planning, Organizing and Evaluating
o Organizes work, sets priorities, determines resources requirements, determines short or long-term goals and strategies to achieve them; coordinates with other organizations
or parts of the organization; monitors progress, evaluates outcomes.

Information Management
o Identifies a need for and knows where or how to gather information; organizes and
maintains information or information management system.

Learning & Development
o Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

Job Types: Full-time, Permanent

Pay: QAR7,000.00 - QAR10,000.00 per month