Job Description

1. Purpose of the Role

The Business Development Assistant supports the Business Development team and the CBDO by managing tender and proposal-related activities, coordinating tasks across departments, and ensuring timely and accurate documentation and submission. This role is crucial in streamlining the bidding process and providing operational and administrative support to business development functions and executive leadership.

2. Key Responsibilities

A. Tender & Proposal Management

Monitor online portals for RFPs, tenders, and business opportunities on a daily basis Download and analyze RFP documents and identify key requirements Coordinate with technical and finance teams to gather necessary input for proposals Assist in preparing technical and commercial proposals in compliance with client requirements Complete bid forms, checklists, and declarations as required by each RFP Ensure timely submission of proposals via client portals Maintain a database of submitted proposals, deadlines, and outcomes
B. CBDO & Executive Support

Provide direct administrative and coordination support to the CBDO Attend internal and external meetings, prepare minutes, and track follow-up actions Help schedule and coordinate meetings, events, and inter-department communications Support the CBDO in managing key business tasks and project deadlines
C. Coordination & Documentation

Liaise between departments (technical, legal, finance) to ensure smooth proposal development Manage document version control, filing systems, and archives for proposals and contracts Maintain trackers for ongoing proposals, RFPs, and task statuses Support the development of standard templates and documentation for repeated use
3. Qualifications & Skills

Bachelor's degree in Business Administration, Marketing, or related field 1-3 years of experience in business development, administration, or proposal support Excellent communication and coordination skills Strong attention to detail, organizational skills, and ability to multitask Proficiency in MS Office Suite (Word, Excel, PowerPoint); experience with tender portals is a plus Familiarity with proposal writing, contract formats, and document control practices Discretion and professionalism in handling executive-level matters
4. Work Conditions

Based at the head office with occasional travel to client or partner meetings (if needed) Flexible hours may be required to meet urgent submission deadlines
Job Type: Full-time

Education:

Bachelor's (Preferred)
Experience:

* IT: 2 years (Preferred)