Asst Lease Admin Manager I Real Estate I Al Futtaim Malls

What you will do:

Responsible for:

Planning: Assisting the Regional Lease Admin Manager to prepare reports and tactics to support the overall Lease Admin strategy, as well as, consolidate and manage the effective operation of all regional reporting needs

KPI\xe2\x80\x99s: Working within the KPI parameters to ensure timelines are met and align with the vision and strategy of the overall Leasing dept.

Financial Analysis and Reporting: Progress Reports: In collaboration with the Regional Lease Admin Manager prepares and maintains progress reports on weekly/monthly/annual basis as required by the Malls division, such as vacancy reports, renewals schedules, tenant documentation updates, rent concessions report, operational reports, KPI tracking and deliver all agreed reports on time to excellent quality.

Tenancy Schedules: Maintains up to date tenancy schedules for the Regional Retail Leasing team at all times

Tracking Sheets: Responsible for regularly updating and maintaining a centralized tracking sheet (including but not limited to renewals tracking, legal tracking, document tracking etc)

Communication: Coordination between the regional business teams, EIT and selected vendors/implementation partners

Leasing Administration

In collaboration with the Leasing Admin Manager is responsible for leasing administration tasks as follows:

Approvals: Liaison with Finance, legal and Senior Management for approvals as per the DOA

Communication: Coordination with the Tenant as required

Legal: Reviewing, drafting, and preparation of required legal documents in coordination with Group Legal

Payments: Receiving payments from the tenants, ensuring correct payment is received and dealing with the Finance dept. regarding the same

Quality Control: Working to ensure that information on all documents is correct and accurate, all relevant documents are received from the tenant, lease agreements are prepared as per the terms agreed upon between the tenant and landlord and matching signatures on documents and cheques against the POA provided by the tenant.

Accurately document meeting actions, discussions and outcomes and maintain detailed audit trail at all times

Bayt