Job Description

Position Summary
The Assistant Storekeeper is a vital support role within our workshop operations. This individual is responsible for assisting in the receiving, storing, issuing, and managing of tools, equipment, parts, and materials essential for our workshop's daily functions. The ideal candidate will have direct experience in a workshop environment, understand technical parts, and be committed to maintaining impeccable organization and safety standards.
Key Responsibilities
Inventory Management & Control:

• Receive, unload, and shelve incoming materials, tools, and parts, verifying quantities and quality against purchase orders.
• Accurately pick, issue, and distribute parts and materials to workshop technicians and mechanics based on job orders and requests.
• Conduct regular cycle counts and assist with full physical inventory audits to ensure data accuracy.
• Maintain minimum and maximum stock levels; flag low-stock items and generate requisitions for re-ordering as needed.
• Manage the tool crib, including issuing tools, tracking calibration schedules, and ensuring all tools are returned and in good condition.

Workshop Support & Coordination:

• Work closely with workshop supervisors and technicians to understand their parts and material needs.
• Identify and source parts from bins and shelves quickly to minimize workshop downtime.
• Assist in managing warranty claims, returns of defective parts, and core returns.
• Help maintain a clean, safe, and organized storeroom and workshop environment.

Data Entry & Documentation:

• Accurately update inventory records in the computerized maintenance management system (CMMS) or enterprise resource planning (ERP) software.
• Process all transactions, including receipts, issues, returns, and transfers.
• Generate and maintain reports on stock levels, usage rates, and inventory accuracy.
• File and organize packing slips, delivery notes, and other relevant documentation.

Safety & Compliance:

• Adhere to all company safety policies and procedures, especially those related to handling hazardous materials.
• Ensure the storeroom is organized in compliance with safety standards (e.g., flammable cabinets, proper labeling).
• Operate material handling equipment (e.g., pallet jacks, forklifts) safely and responsibly if certified.

Qualifications & Experience
Required:

• High school diploma or equivalent.
• Proven experience (1-3 years) in a storekeeping, inventory control, or parts assistant role, specifically within a workshop, manufacturing, garage, or similar industrial environment.
• Basic computer proficiency (MS Office, especially Excel; experience with inventory software is a strong plus).
• Ability to read and interpret parts manuals, catalogs, and technical drawings.
• Strong numerical and record-keeping skills with a high attention to detail.
• Physical ability to lift and move objects up to 50 lbs, stand for long periods, and operate material handling equipment.

Highly Desired:

• Certification to operate a forklift or pallet jack.
• Knowledge of specific parts and tools relevant to our industry (e.g., automotive, hydraulic, pneumatic, electrical).
• Experience with a CMMS or ERP system (e.g., SAP, Oracle, Maximo, Epicor).

Key Competencies

• Organizational Skills: Exceptional ability to organize a storeroom logically and efficiently.
• Attention to Detail: Zero tolerance for errors in part numbers, quantities, and documentation.
• Initiative: A proactive approach to identifying problems and improving processes.
• Teamwork: Ability to work effectively with workshop technicians, managers, and procurement staff.
• Time Management: Ability to prioritize tasks in a fast-paced environment to support workshop deadlines.

Skills Required