Job Description

Job Summary:
The Assistant Office Manager supports the Office Manager in overseeing daily administrative operations, ensuring smooth functioning of the office, and maintaining a productive and organized workplace environment. This role requires strong multitasking, communication, and organizational skills.
Key Responsibilities:
Assist in managing office operations and administrative tasks
Coordinate with vendors, service providers, and building management
Monitor office supplies and place orders when necessary
Maintain organized filing systems (digital and physical)
Support HR and finance departments with administrative documentation
Supervise office support staff, including receptionists and clerks
Handle scheduling, meetings, and travel arrangements for executives
Ensure compliance with company policies and safety regulations
Help onboard new employees and maintain employee records
Assist in preparing reports, presentations, and internal communications
Qualifications and Skills:
Bachelors degree in Business Administration, Management, or related field
Proven experience in office administration or as an Office Assistant/Coordinator
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Familiarity with office management procedures and basic accounting principles is a plus
Preferred Attributes:
Attention to detail and problem-solving mindset
Ability to work independently and as part of a team
Professional attitude and appearance
Discretion and confidentiality in handling sensitive information