Job Description

Job

Description:

Assistant Facilities Manager



Position

Overview



The Assistant Facilities Manager will support the

Facilities Manager in overseeing the maintenance and operations of the

organization's properties. The role involves assisting in preventive and

corrective maintenance, coordinating with vendors and contractors, supervising

day-to-day facilities operations, and ensuring compliance with safety and

quality standards. This position is designed for a proactive and

detail-oriented professional who can support in managing diverse facility

requirements while ensuring smooth operations.



Key

Responsibilities



Assist the Facilities Manager in planning

and executing preventive, corrective, routine, and emergency

maintenance across facilities, including civil, MEP, HVAC, plumbing,

firefighting, and swimming pool systems.

Support in scheduling and coordinating

maintenance and repair activities for equipment and systems such as chillers,

HVAC, electrical, plumbing, fire detection, and building security systems.

Conduct regular inspections of

properties to identify maintenance issues and escalate for corrective

action.

Monitor Annual Maintenance Contracts

(AMCs) and liaise with subcontractors to ensure services are delivered

as per agreed standards and SLAs.

Assist in preparing RFQs and

quotations for external vendors and service providers.

Maintain records of maintenance requests,

track completion timelines, and ensure compliance with SLAs.

Coordinate with internal stakeholders and

departments on operational and maintenance issues.

Support the supervision of the

facilities team, ensuring assigned tasks are completed efficiently and

safely.

Assist with facility modifications,

relocations, and space planning projects (e.g., office reconfiguration,

furniture installation).

Contribute to HSE compliance and

audits, ensuring safe work practices across sites.

Provide administrative and technical

support in property maintenance documentation, reporting, and compliance.



Qualifications

& Experience



Bachelor's degree or Diploma in Civil/Mechanical/Electrical

Engineering or a related field.

Minimum 3-5 years of experience in

facilities or maintenance supervision, preferably within the UAE.

Knowledge of HVAC, plumbing,

electrical, and civil maintenance.

Familiarity with vendor management, AMCs,

and contract handling.

Strong proficiency in MS Office (Word,

Excel, PowerPoint) and reporting skills.

Good written and verbal communication

skills in English (knowledge of Hindi is an advantage).

UAE driving license preferred.

Working knowledge in CAFM System & BMS System is an advantage.



Key

Competencies



Strong organizational and multitasking

abilities.

Ability to work independently with

minimal supervision.

Problem-solving skills with attention to

detail.

Good interpersonal skills for effective

communication with contractors, vendors, and internal teams.

Commitment to safety, compliance, and

operational excellence.