Job Description

We are seeking a detail-oriented

Assistant Document Controller

to support our

Authority Approval

activities. The candidate will be responsible for preparing, submitting, tracking, and maintaining documents required for approvals from various UAE authorities. The role requires good coordination skills and a basic to strong understanding of authority submission processes.

Key Responsibilities

Prepare, submit, and track documents for

authority approvals

Coordinate with consultants, engineers, and relevant authorities for timely approvals Maintain proper filing of all documents (soft and hard copies) Monitor document status, revisions, and approval timelines Prepare transmittals, logs, and approval tracking reports Ensure accuracy, completeness, and compliance with authority requirements Support project and technical teams with documentation needs Follow up on comments and resubmissions until final approval
Experience & Qualifications

1-2 years of experience

as a Document Controller or similar role

Basic to good knowledge of UAE authority approval processes

, including:

Dubai Municipality (DM), DDA, Trakhees, Civil Defense, DEWA

, etc.

Experience in handling authority submission and approval documentation Familiarity with document control systems and

MS Office (Excel, Word, Outlook)

Good understanding of construction/project documentation workflows Ability to independently track approvals and follow up with authorities

Diploma or Bachelor's degree

in Engineering, Administration, or related field preferred

Skills Required

Strong organizational and time-management skills Attention to detail and accuracy Good communication and coordination skills Ability to work under pressure and meet deadlines

Preferred Candidate

Experience in

construction / contracting / engineering companies

Knowledge of UAE regulations and approval procedures Immediate joiners preferred

Language

Tagalog (Must) English (Must)
Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month

Application Question(s):

What is your salary expectation? What is your notice period?
Language:

* Tagalog (Required)