Job Description

Job Title: Assistant Faculty Affairs
JPC Code: JPC - 5088
Location: Abu Dhabi
Sector: Education Job Summary:
The Assistant Faculty Affairs will support the Manager/DGM of Faculty Affairs by handling a range of administrative and executive assistant duties related to the faculty lifecycle. The role includes scheduling, coordination, document management, and liaison functions with internal departments, particularly for PRO-related matters. Key Responsibilities:

• Provide executive-level administrative support to the Manager/DGM Faculty Affairs.
• Manage calendars, schedule appointments, and coordinate follow-ups.
• Maintain and organize faculty HR dockets and records in line with institutional policies.
• Support onboarding and offboarding processes for faculty members.
• Liaise with internal departments and act as a point of contact for coordination on faculty-related processes.
• Assist in documentation and processing of PRO (Public Relations Officer) matters such as visas, licensing, and government formalities.
• Prepare reports, presentations, and documentation as needed.
• Handle general correspondence and maintain confidentiality of sensitive information.
• Ensure timely follow-up and closure of assigned tasks related to faculty affairs.

• Bachelor's degree in Business Administration, Human Resources, or related field. 2 4 years of experience in administrative or executive assistant roles, preferably in the education sector.

• Strong organizational and time management skills. Excellent verbal and written communication skills in English (Arabic is an advantage).

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to work independently and manage multiple priorities in a fast-paced environment.

• Familiarity with HR and PRO processes in the UAE is a plus.