Job Description

Administrative Secretary

Role Overview

Seeking a detail-oriented Administrative Secretary to support management through efficient documentation, coordination, and communication. The role includes handling petty cash, preparing quotations, managing client interactions, and organizing service-related activities. Strong organization, multitasking, and communication skills are essential.

Key Responsibilities

Administrative Support:

Schedule meetings, manage calendars, handle correspondence.

Documentation:

Prepare, organize, and maintain company records with proper filing systems.

Client Communication:

Serve as primary contact, handle inquiries, and maintain professional client relations.

Quotations:

Prepare accurate service quotations in line with company pricing and policies.

Service Coordination:

Arrange attendance, resources, and communication for service operations.

Marketing Assistance:

Support international and local marketing tasks; attend meetings as required.

Travel & Logistics:

Arrange itineraries, accommodation, and transportation for staff and visitors.

Office Support:

Assist with inventory, procurement, and equipment maintenance.

Confidentiality:

Handle sensitive information securely.

Additional Duties:

Perform other tasks assigned by management.

Skills & Qualifications

High school diploma or equivalent; additional training is an advantage. Experience as a secretary or administrative assistant. Strong command of Microsoft Office (Word, Excel, PowerPoint). Excellent written and verbal communication. Strong organizational, time-management, and multitasking abilities. High attention to detail and accuracy. Strong interpersonal skills and teamwork capability.
Job Type: Full-time

Pay: From RO350.000 per month